Project Coordinator

Project Coordinator
Job Number: 26-04478

 
Want to be part of the Energy Industry? ECLARO is looking for a Project Coordinator for our client in White Plains, NY. 
 
ECLARO's Client is America's largest state power organization and is a national leader in energy efficiency and clean energy technology. If you’re up to the challenge, then take a chance at this rewarding opportunity!
 
Project Overview:

• This role is tasked to assist a smooth operation and administration of several key internal governance committee.
• Responsible for developing committee materials, distributing them in a timely manner, accurately recording meeting minutes, documenting decisions, maintaining associated trackers, and managing SharePoint sites with all relevant materials.

 
Responsibilities:

• Committee Coordination: Organize and coordinate the scheduling of committee meetings, ensuring all logistical aspects are managed efficiently.
• Materials Preparation: Develop and compile comprehensive committee materials, including agendas, reports, presentations, and other relevant documents.
• Timely Distribution: Distribute committee materials to members well in advance of scheduled meetings, ensuring all participants are adequately prepared.
• Meeting Minutes: Accurately and professionally record detailed meeting minutes, capturing key discussions, decisions, and action items.
• Documentation: Document all committee decisions and maintain accurate records, ensuring compliance with organizational policies and procedures.
• Tracking and Reporting: Maintain and update trackers for all committee activities, including follow-ups on action items and deadlines.
• SharePoint Management: Manage and update SharePoint sites dedicated to the committees, ensuring all materials and records are easily accessible and up-to-date.
• Communication: Facilitate clear and effective communication between committee members, ensuring all stakeholders are informed and aligned.
• Compliance: Ensure all committee activities adhere to internal governance policies and standards.
• Continuous Improvement: Identify and implement process improvements to enhance the efficiency and effectiveness of committee administration.

 
Qualifications:

• Proven experience in administrative roles, preferably within governance or committee management.
• Strong organizational skills with a keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.
• Familiarity with governance frameworks and best practices is a plus.

 
If hired, you will enjoy the following ECLARO Benefits:

• 401k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO

 
If interested, you may contact:
Cedric Ceballo
cedric.ceballo@eclaro.com
6463571237
Cedric Ceballo | LinkedIn
 
Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.