Project Coordinator

 Job Title: Project Coordinator

Location: White Plains, NY

Duration: 12 Months

Pay Rate: $40.00 - $45.00/hr on W2

Work Schedule: Monday through Friday 7.5-hour workday with 0.5-hour unpaid lunch paid for time worked only.

Hybrid Schedule: Minimum 3 Days Onsite

 

Job Overview:



This role is tasked to assist a smooth operation and administration of several key internal governance committee. The successful candidate will be responsible for developing committee materials, distributing them in a timely manner, accurately recording meeting minutes, documenting decisions, maintaining associated trackers, and managing SharePoint sites with all relevant materials.



Roles & Responsibilities:

• Committee Coordination: Organize and coordinate the scheduling of committee meetings, ensuring all logistical aspects are managed efficiently.
• Materials Preparation: Develop and compile comprehensive committee materials, including agendas, reports, presentations, and other relevant documents.
• Timely Distribution: Distribute committee materials to members well in advance of scheduled meetings, ensuring all participants are adequately prepared.
• Meeting Minutes: Accurately and professionally record detailed meeting minutes, capturing key discussions, decisions, and action items.
• Documentation: Document all committee decisions and maintain accurate records, ensuring compliance with organizational policies and procedures.
• Tracking and Reporting: Maintain and update trackers for all committee activities, including follow-ups on action items and deadlines.
• SharePoint Management: Manage and update SharePoint sites dedicated to the committees, ensuring all materials and records are easily accessible and up-to-date.
• Communication: Facilitate clear and effective communication between committee members, ensuring all stakeholders are informed and aligned.
• Compliance: Ensure all committee activities adhere to internal governance policies and standards.
• Continuous Improvement: Identify and implement process improvements to enhance the efficiency and effectiveness of committee administration.

Skills:

• Proven experience in administrative roles, preferably within governance or committee management.
• Strong organizational skills with a keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.
• Familiarity with governance frameworks and best practices is a plus.

Education & Certifications
•Bachelor's degree in Business Administration, Management, or a related field preferred

EEO Employer
LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.