Project Coordinator

Pay Range: $16.00hr - $21.00hr

Job Overview:

Provide support for Project Managers and Operations Managers during the execution phase of projects by coordinating with other departments and business functions as necessary. This position reports into the Solutions organization. The goal of this position is to enable Project Managers and Supervisors to focus on job execution, while ensuring implementation of core business processes. Project Coordinators also act as the hub on all projects, ensuring projects move smoothly through all project milestones.

Qualifications:

• High school diploma or state-recognized GED.
• Excellent organizational and interpersonal skills.
• Ability to read and understand contract documentation.
• Familiarity or experience with HVAC, Fire Alarm, or Security systems preferred.
• Proficient in Microsoft Office and business software systems (e.g., SAP).
• Strong verbal and written communication skills.
• Qualified applicants must be legally authorized for employment in the United States.

Recurring Tasks:

• Submits booking package in BookIT for change orders with any documentation provided by the Project Manager.
• Tracks timesheet submittals for projects and informs Operations Manager of missing timesheets.
• Ensures documents received are properly filed.
• Provides branch designate with any hardcopies or signature files for archiving in the proper storage locations.
• Assists the Project Manager with maintaining accurate billing documentation; ensures the Project Manager is using the latest SOV/billing document in PMCT for the current month.
• Responds to requests for documentation from Collections to help resolve issues.
• Notarizes billing documents when required by the customer.
• As directed by others, completes Plan Cost Adjustments (PCAs) in SAP.

Candidate Profile:

The ideal candidate must be used to working independently, self-motivated, and looking for a long-term career.

Excellent Excel and Word skills are required.

The successful candidate must be dependable, reliable, and detail-oriented.

Seeking an individual who has worked in an office environment and can navigate through an Excel spreadsheet confidently. An Excel assessment is required.