Title: Project Cord/People Operations Coordinator
Location: Remote
Duration: 9 months Contract
3 must have's
- Startup experience
- Gusto
- Onboarding and employee records
Team consists of
- Chip designer
- System software people
- Machine learning people
Overview
The company is looking for someone to help build a structured, well-run office environment and support day-to-day people and operations processes. This is a startup environment where the ideal candidate is comfortable wearing multiple hats and taking ownership of administrative and operational tasks.
Key Responsibilities
- Manage new hire onboarding and ensure a smooth employee experience.
- Coordinate payroll and benefits administration.
- Work within Gusto to support payroll, onboarding, and employee records.
- Ensure payroll is set up correctly and employees are onboarded efficiently.
- Manage invoices and payments through platforms such as Mercury.
- Act as a point of coordination for onboarding-related issues and drive them to resolution.
- Partner with the IT resource to ensure new hires receive necessary equipment and Microsoft 365 access.
- Support remote employees and coordinate with international payroll/entities when needed.
- Help create a positive team-oriented culture and organized office environment.
- Take ownership of operational processes and identify opportunities for improvement.
Environment
- Startup company with a distributed workforce.
- Employees located across the U.S. and Canada, including Virginia and Toronto.
- Remote team with occasional coordination across international entities.
- Flexible work schedule.
Expectations
- New hires starting on a Monday should ideally be fully onboarded within two business days.
- Strong sense of ownership and responsiveness.
- Experience supporting startups, preferably in the Bay Area.
- Prior experience using Gusto is strongly preferred.
- No calendar management responsibilities.
- Focus is primarily on onboarding, payroll, benefits, operations, and employee experience.
Engagement Details
- Initial commitment of 10-15 hours per week.
- Expected to increase over time as the company grows.
- Flexible hours and schedule.
- Potential to expand into a broader operations function as the organization scales.