Program Management Administrative Assistant
Norfolk, VA. Contract
Pay $30.55/Hr
Job Description - Provide administrative support to the Program Management Office (PMO) to ensure smooth project operations.
- Maintain accurate project records, documentation, reports, and databases.
- Facilitate effective communication between internal teams, external partners, and corporate stakeholders.
- Work efficiently in a dynamic, fast-paced environment with shifting priorities and deadlines.
- Support project managers, superintendents, schedulers, and other team members with administrative tasks.
- Handle sensitive information with confidentiality and professionalism.
Required Skills- Excellent organizational and time?management skills.
- Strong written and verbal communication abilities.
- Proactive, flexible, and able to work independently with minimal supervision.
- High attention to detail and accuracy.
- Strong analytical and problem?solving skills.
- Proficient in Microsoft Office Suite, including:
- SharePoint
- Excel (advanced)
- Word
- PowerPoint
- Outlook
- Ability to maintain accurate and up?to?date records and reports.
- Ability to handle multiple priorities and deadlines in a fast-paced environment.
Preferred Skills- Experience in a shipyard or maritime industry setting.
- Experience with project management software (MS Project, Asana, Trello, etc.).
- Familiarity with document management systems.
- Professional certifications such as:
- PMP or CAPM (project management)
- Certified Administrative Professional (CAP) (administrative support)
Required Experience- 3+ years of administrative experience, preferably in project management, business support, or executive assistance.
- Proven ability to work effectively in fast-paced environments with multiple competing deadlines.
A
Apollo Professional Solutions
Apollo Professional Solutions was founded by Gayle A. Williams in 1983 as a technical staffing firm supporting New England aerospace companies. Today, Apollo has grown into a $40 million year company, with 5 regional offices nationwide that offers diversified support to industries that include: defense, military, aeronautical, civil, food & beverage, healthcare, marine, pharmaceutical and scientific industries, as well as local government. We are an equal opportunity employers, that is also certified as a Women’s Business Enterprise by WBENC as well as the State of Massachusetts (SOWMBA Office.)