PGS Worldwide is seeking a Program Management Administrative Assistant in Norfolk, VA for a one year contract-to-hire role supporting a leading aerospace & defense company. This role supports a Program Management Office (PMO) by providing administrative coordination, maintaining accurate project records, and enabling clear communication across internal, external, and corporate stakeholders in a fast-paced environment with shifting priorities and deadlines.
Required Skills
High school diploma or equivalent
3+ years of administrative experience, preferably in a project management, business, or executive support role
Experience working in a fast-paced, dynamic environment with multiple priorities and deadlines
Excellent organizational, time management, and written/verbal communication skills
Proactive, flexible, and able to work independently with minimal supervision
Proficient in Microsoft Office Suite, including SharePoint, Excel (advanced), Word, PowerPoint, and Outlook
Strong attention to detail and accuracy
Ability to maintain confidentiality and handle sensitive information
Strong analytical and problem-solving skills
Ability to maintain accurate and up-to-date records, reports, and databases
Preferred Skills
Shipyard or maritime industry experience
Experience with project management software (e.g., MS Project, Asana, Trello)
Familiarity with document management systems
Certification in project management (e.g., PMP, CAPM) or administrative assistance (e.g., Certified Administrative Professional)
Associate's or Bachelor's degree in Business Administration, Communications, or related field
What You'll Do
Provide administrative support to PMO/project stakeholders to keep projects running smoothly
Maintain accurate records, reports, and databases to support project execution
Facilitate communication among project managers, superintendents, schedulers, and other stakeholders
Support process improvement by helping resolve issues and improving workflows
Handle sensitive information with discretion and maintain confidentiality
Job ID: 7329
"Military veterans and transitioning military members are encouraged to apply to all PGS Worldwide positions. All of our jobs are military-friendly, and we work with leaders in Aerospace who rely on your military expertise to support mission-critical programs nationwide. As a Veteran Founded company, we know that the military has given you the skills and training you need to succeed in positions like this, and we want to support your success in the civilian sector however we can. We thank you for your service and humbly offer our own in return by helping you take your career to the next level. "