Position Summary We are seeking a highly organized & proactive Project Manager to oversee the end-to-end coordination & execution of tradeshow exhibits, from initial design through final production. This role will serve as the primary point of contact between internal stakeholders & external vendors, ensuring that all projects are delivered on schedule, within budget, aligned with the defined scope, & to the highest quality standards. Key Responsibilities - Serve as the primary point of contact for internal teams & manage all external communication with contractors/suppliers.
- Take full accountability for project timelines, budgets, & overall project execution.
- Identify, source, & procure components/materials required for the execution of the project.
- Collect & verify all the information required to process and execute contracts.
- Review all project-related contracts before client approval to ensure scope of work and timelines.
- Monitor the development of construction & setup drawings to ensure accuracy & timely delivery.
- Schedule & lead Pre-Engineering and Put to Work meetings.
- Attend and contribute to Design Collaboration, Loadout, & Pre-Setup Lead Call meetings.
- Coordinate cross-functional teams to ensure project milestones are met efficiently & effectively.
Qualifications Education & Experience - Bachelor’s degree preferred.
- Tradeshow and/or event management experience preferred.
- Minimum of 3 years of project management experience.
Skills & Competencies - Communication: Clearly conveying ideas, expectations, & feedback to team members & stakeholders. Active listening & adapting communication style to different audiences.
- Problem-Solving: Identifying issues early & developing creative, practical solutions.
- Time Management: Prioritizing tasks, managing deadlines, & ensuring efficient use of resources.
- Adaptability: Staying flexible & calm under pressure, especially when project scopes/timelines shift.
- Conflict Resolution: Navigating disagreements diplomatically & maintaining team cohesion.
- Collaboration: Working effectively across departments & with diverse teams.
- Attention to Detail: Ensuring accuracy in planning, documentation, & execution.
- Negotiation: Balancing stakeholder needs, managing vendor contracts, & aligning expectations.
- Technical: Strong ability to read & interpret engineering/construction drawings & documents.
Work Environment: - This is a full-time, on-site position based in our office.
- Schedule: Standard hours are Monday – Friday, 8:00 AM – 5:00 PM, with occasional overtime required to meet project deadlines and support event execution.
- We offer a flexible, open office setting that encourages collaboration & creativity while supporting individual focus. Team members enjoy a dynamic space designed for both teamwork & independent work styles.
- Travel Requirements: This role requires less than 10% travel, primarily in support of large-scale client needs or major events.
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