Project Manager-Procurement

Job Title: Project Manager-Procurement
Duration: 3 Months
Location: Harrisburg, PA/Hybrid
Note:

• Local candidates only
• Position is budgeted or 37.5-hour work week.
• Overtime is not permitted without prior permission.
• Position requires a hybrid schedule with mandatory on-site reporting on Mondays and Tuesdays at Harrisburg, PA.

Job Description:
The client is seeking the talent of someone with strong administrative skills to help manage the business requirements for the Commonwealth's software procurement approval process.

• This position will focus on facilitating and processing agency requests received by the Delivery Center from supported agencies, ensuring clear, consistent communication with customers throughout the process.
• In addition, this role is responsible for maintaining and overseeing the Delivery Center's tracking of over 100 active software renewals, ensuring accurate status reporting, timely coordination, and proactive follow-up to support successful renewals.
• The software approval process is long and complex, in addition to the software renewals there is currently a backlog of approval requests.
• To succeed in this position, candidates must be self-starters who are highly organized and detail oriented, with strong customer service and communication skills.
• This is a hybrid position where the selected candidate will be required to work two days a week in office.

Primary Responsibilities Include:

• Working directly with customers in our agencies to gather and document business requirements needed to comply with established policies and procedures within the organization.
• Gathering, preparing, and submitting information and documentation to the various security, legal, and administrative approvers required in the process.
• Meeting with a diverse group of stakeholders, including legal, business, and security teams, to help ensure timely processing and approval of business requests.
• Collaborating with vendors to ensure clear communication of Commonwealth requirements and required cloud use documentation.
• Reviewing, interpreting, and providing input on contract agreements and other business-related contractual documents.
• Researching whether there is an existing solution in use within the Commonwealth that meets documented business needs.
• Providing general guidance to customers on the business approval process and its underlying policies and procedures.
• Maintaining and managing the Delivery Center's centralized tracking of more than 100 software renewals, including monitoring timelines, coordinating renewal activities, and ensuring accurate status updates.
• Maintaining and updating enterprise software catalog specific to vendor product offerings and agreement requirements ensuring most recent updates are available and presented.
• Overall tracking and management of the backlog of requests.
• Facilitating requests for additional information that may arise during the approval process.
• Serving as a primary point of contact and subject matter expert for both agency and Delivery Center staff.

Required Experience:

• 2+ years of full-time experience procurement, program management, or process administration (does not need to be in an official project/program manager role).
• 3+ years of full-time experience working directly with customers.
• 1+ year of experience in vendor management.
• Strong leadership, organizational, and coordination skills.

Required/Desired Skills:

• Experience managing projects, program management, or process administration
• Full-time experience in a customer-facing role
• Experience in vendor management