Project Manager, Tobacco Prevention & Cessation Program

Introduction

Lead the Effort to Create a Tobacco-Free Future.

The City of New Haven Health Department is seeking an experienced and passionate Project Manager to lead its Tobacco Prevention & Cessation Program. In this highly collaborative leadership role, you will oversee a community-based public health initiative that combines education, outreach, policy development, and strategic partnerships to reduce tobacco use and improve health equity throughout New Haven. From managing grant-funded initiatives and supervising staff to building coalitions and driving meaningful community change, this position offers the opportunity to lead programs that make a lasting impact on the health and well-being of our residents.

PRIMARY FUNCTIONS

This is a full-time position with the New Haven Health Department responsible for overseeing and managing the tobacco prevention and cessation program. The Project Manager will lead program planning, implementation, and evaluation to reduce tobacco use and secondhand smoke exposure among youth and young adults across New Haven and the greater New Haven area to reduce smoking related disparities and improve health equity. The position requires coordination of multi-sector partnerships, oversight of grant deliverables, and ensuring compliance funder requirements.

Occasional evenings and weekends may be required for this role.

TYPICAL DUTIES AND RESPONSIBILITIES

Program Implementation

• Oversees day-to-day implementation of the tobacco prevention and cessation program in alignment with approved workplan and grant requirements
• Coordinates and manages program activities across prevention, policy, outreach, and evaluation components
• Builds and maintains partnerships with schools, community-based organizations, regional health departments, and statewide coalitions

Policy Development

• Leads development and facilitation of the Community Advisory Board (CAB) and associated committees
• Supports policy initiatives including smoke-free ordinances, housing policies, and point-of-sale strategies
• Represents NHV Health at local, regional, and statewide tobacco control meetings and coalitions

Grant Management

• Manages program timelines, deliverables, and reporting requirements, ensuring compliance with funder expectations
• Coordinates with evaluators to develop and implement data collection tools, surveys, and evaluation plans
• Monitors program performance, analyzes data, and adjusts strategies based on findings
• Prepares and submits required programmatic and financial reports
• Oversees program budget, tracks expenditures, and ensures appropriate use of grant funds

Staff Supervision

• Develops workplans and oversee daily assignments
• Supervises program staff, including Community Health Workers and other assigned personnel
• Hires and on-boards direct report(s)
• Conducts performance evaluations and implements corrective action as needed in accordance with City HR policy

Outreach and Marketing

• Oversees implementation of social media and community-based prevention campaigns targeting youth and young adults
• Performs related work as required.

EDUCATION, QUALIFICATIONS & EXPERIENCE

• Master's degree in Public Health, Health Administration, Social Work, or related field.
• Three to five years professional experience working directly in a community-based agency, with evidence of high performance, management experience, strong interpersonal skills, and writing capabilities.
• At least one year of supervisory responsibilities/staff supervision.
• Experience overseeing program budgets and grant financial compliance preferred.
• In lieu of a Master's degree, an additional 6 years of directly related experience may be substituted.

KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES

• Knowledge of public health principles, prevention strategies, and health equity, with the ability to apply these to the Tobacco Prevention Program
• Knowledge of tobacco control, policy, and community-based interventions preferred.
• Some knowledge of the principles and practices of governmental and non-profit budgeting and accounting.
• Ability to research and identify sources of grant funding, prepare grant applications, and monitor grant-funded projects.
• Ability to coordinate efforts of various agencies for a common goal.
• Knowledge of methods and techniques necessary to direct, supervise, guide, support, and assist staff members.
• Excellent communication skills, with the ability to effectively convey information to employees and other stakeholders, as well as write clear and concise reports, memoranda, and presentations.
• Ability to use software such as Word, Excel, and PowerPoint for creating items such as documents, spreadsheets, and correspondence. Must be able to prepare reports and maintain related documentation.
• Competency in using email clients (e.g., Outlook, Gmail), calendar applications, and collaboration tools (e.g. Teams, Zoom) for scheduling, managing correspondence, and participating in remote meetings.
• Project management skills, with the ability to coordinate multiple initiatives, meet deadlines, and perform effectively under pressure.
• Ability to analyze data and use findings to inform program improvements.
• Excellent interpersonal skills; ability to establish and maintain effective working relationships with internal and external stakeholders, including city officials, state agencies, boards and committees, staff, community organizations, and the public.
• Public speaking and presentation skills sufficient to participate in meetings, facilitate discussions, and contribute to stakeholder engagement activities.
• Ability to interact in a non-judgmental manner with culturally diverse populations and people experiencing a wide range of medical social conditions.
• Ability to work collaboratively with diverse populations and partners.
• Self-motivated, organized; able to work independently and as part of a team.
• Knowledge of Culturally and Linguistic Appropriate Services (CLAS) standards.
• Ability to read and write English required. Bilingual (English/Spanish) desirable.

NECESSARY SPECIAL REQUIREMENTS

• Must have and maintain a valid Connecticut driver's license.
• Flexibility of schedule, this position may occasionally require work to be performed outside of a traditional 9-5 schedule.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

Physical Requirements

Amount of Time

Working Environment

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

None

Under 1/3

1/3 to 2/3

Over 2/3

Stand

X

Wet or humid conditions (non-weather)

X

Walk

X

Work near moving mechanical parts

X

Sit

X

Work in high, precarious places

X

Use hands to touch, handle, or feel

X

Fumes or airborne particles

X

Reach with hands and arms

X

Toxic or caustic chemicals

X

Climb or balance

X

Outdoor weather conditions

X

Stoop, kneel, crouch, or crawl

X

Extreme cold (non-weather)

X

Talk or hear

X

Risk of electrical shock

X

Taste or smell

X

Work with explosives

X

Risk of radiation

X

Lifting or force to be exerted?

Vibration

X

How much and how often?

Amount of Time

Utilizes computer workstations and standard office equipment

X

None

Under 1/3

1/3 to 2/3

Over 2/3

Customer / end user interaction (face-to-face)

X

Up to 10 pounds

X

Up to 25 pounds

X

Up to 50 pounds

X

Up to 75 pounds

X

Up to 100 pounds

X

More than 100 pounds

X

SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT

This is a Special Fund, "Non-Tested" position. Continued employment contingent upon availability of future funding. The grant supporting this position is anticipated to be available through June 2029, but funding may be terminated at any time.

This position is included in a collective bargaining agreement with Local 3144, American Federation of State, County and Municipal Employees.

Bargaining agreements available to review HERE.

Special Funded employees shall not be covered by the City pension but shall continue to be covered by Social Security.

The City of New Haven does not sponsor employment visas. All applicants must have current authorization to work in the U.S. without employer-sponsored visa support.

Employment is contingent upon the successful completion of: (1) a pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening in accordance with the City's Drug Free Workplace Policy*, and (3) a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment.

Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana.

Selection Plan

Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification.

It is critical that you complete the application thoroughly, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process, and in some cases, this information may be used to determine the eligibility list. A hiring decision may be made prior to the removal of the job posting.

Information regarding the employment and selection process can be found HERE.

Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department.

We reserve the right to extend an application deadline or close a job posting early to ensure we can attract and identify the best candidate(s) for a position.

Conclusion

To apply for this opportunity:

• Complete your User Registration. You are encouraged to save your Applicant Profile for future use.

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