Property Administrative Manager

Jamestown

JOB DESCRIPTION

POSITION/LEVEL: Property Administrative Manager FLSA STATUS: Exempt

DEPT/OFFICE: Property Management DATE: October 2026

REPORTS TO: General Manager

JOB SUMMARY:

The Property Administrative Manager's primary responsibilities include focusing on collecting revenue including reviews lease abstracts to ensure MRI billings are set up correctly, creating billback charges, applying cash receipts, follows up with tenants regarding collections, collects tenant sales, calculates percentage rents and bills tenants for those charges. This position may also act as back for accounts payable, vendor management, contract administration and tenant coordination.

QUALIFICATIONS:

• Experience managing account receivables in a commercial property management setting.
• Experience with property accounting software, MRI is advantageous

ESSENTIAL JOB FUNCTIONS:

• Responsible for collection of all rents.
• Ensure correct billings per tenant leases; make adjustment in accounting software as needed, ensure tenants receive monthly statements.
• Draft and send tenant annual escalation notices.
• Track Date of Possession to Rent Commencement Date; draft and send RCD notice.
• Prepare monthly bill back and rent charges for property manager's review and approval.
• Follow up with tenant on outstanding rents and document all collections efforts in MRI; escalate issues to supervisor as directed.
• Apples cash receipts to charges and communicate the Property Accountant to review/post daily
• Receive sales reporting from tenants monthly and process percentage rent.
• Understand and review CAM recovery charges
• Draft and send tenant communication necessary to administer tenant leases.
• Additional responsibilities and ad hoc assignments as needed.

IMPORTANT JOB FUNCTIONS:

Majority of work time will be spent in an office environment, however, set up and during events, candidate should be able to meet the following physical requirements:

Physical Requirements:

• Able to lift up to 35 pounds
• Standing up to 8 hours a day in an outdoor environment
• Walking for up to 8 hours a day
• Stooping
• Bending up to 4 hours a day
• Working outdoors for up to 8 hours a day
• Ability to climb ladders and stairs

MATERIAL AND EQUIPMENT USED:

• Computer
• Microsoft Office Suite
• General Office Equipment

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

• All computer applications and hardware related to performance of the essential functions of the job.

Skill in:

• Conflict Management Resolution
• Organizational and interpersonal skills
• The ability to meet deadlines; accomplish work in order of priority; professionally maintain composure & effectiveness under pressure and changing conditions