Property Administrator

Property Administrator

Position: Property Administrator

Industry: Commercial Real Estate / Property Management

Work Environment: On-Site

Schedule: Monday through Friday 8am-5pm

Pay: $21-$27/hour

Position Overview

We are seeking a highly organized, customer-focused Property Administrator to support the daily operations of a commercial office property or portfolio. This individual will serve as a key point of contact for tenants, vendors, and the property management team, ensuring smooth administrative operations, accurate financial processing, and exceptional tenant service.

This is an excellent opportunity for someone looking to grow their career in commercial real estate and property management while gaining hands-on experience working alongside experienced industry professionals.

Key Responsibilities

Tenant Relations & Customer Service

• Serve as a primary point of contact for tenants, responding to inquiries and providing exceptional customer service.
• Process tenant service requests and coordinate maintenance issues through resolution.
• Assist with tenant communications, events, and engagement initiatives to enhance the overall tenant experience.
• Support tenant move-ins and other lease administration activities.

Administrative & Property Operations

• Provide daily administrative support to the property management team, including data entry, document preparation, filing, and record maintenance.
• Maintain accurate property records, databases, and tenant information.
• Coordinate with vendors and contractors to ensure timely completion of work orders, maintenance, and repairs.
• Assist with reception coverage, mail distribution, and general office operations as needed.
• Support compliance with property management agreements, building policies, and local regulations.

Accounting & Financial Support

• Assist with Accounts Payable (AP) and Accounts Receivable (AR) processes.
• Review, code, and process vendor invoices and maintain financial documentation.
• Track and maintain Certificates of Insurance (COIs) for tenants and vendors.
• Assist with monthly reporting, financial summaries, and property performance updates.
• Provide additional accounting and administrative support as needed.

Required Qualifications

• Bachelor's degree in Business, Real Estate, Communications, or a related field.
• 1-2 years of professional office experience, preferably within commercial real estate or property management.
• 1-2 years of experience in a customer service or client-facing role.
• Strong written and verbal communication skills with a professional, customer-focused approach.
• Excellent organizational skills with the ability to prioritize multiple responsibilities in a fast-paced environment.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Proficiency with Microsoft Office applications and general administrative systems.
• Positive attitude, strong work ethic, and eagerness to learn and grow within the commercial real estate industry.

Ideal Candidate

The ideal candidate is a proactive, detail-oriented professional who enjoys working with people and supporting a collaborative team. They are comfortable balancing administrative responsibilities, tenant communications, and financial tasks while maintaining a high level of professionalism and customer service.

This position offers an excellent opportunity to build a long-term career in commercial property management while developing valuable experience in tenant relations, property operations, and financial administration.

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BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. BG Staffing uses artificial intelligence (AI) and other automated decision-support tools to assist in the recruiting and hiring process. See https://www.bgsf.com/ai-notice for more details.