Property Administrator - Berkeley

Company Overview:

SteelWave is a vertically integrated real estate investment manager, owner, and operator with an extensive commercial portfolio across the western U.S. (including Northern and Southern California, Denver, Seattle, and Austin). Since 1973, SteelWave has acquired and developed over $11 billion in commercial real estate.

Position:

The Property Administrator (PA) will report directly to the Senior Property Manager. The primary responsibilities of the position will be to assist the Senior Property Manager in the management, maintenance and operation of two Class A ‘creative’ life science projects totaling 351,000+ SF located in Berkeley and Emeryville and one Retail project in South San Francisco. The projects will require the utmost attention to maintaining the highest possible level of customer service to sustain and increase occupancy. This is an excellent opportunity for a candidate with previous property management and/or administration experience.

Classification:

This is a non-exempt position.

Responsibilities:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Primary responsibility for all customer service and tenant relations, including first point of contact for tenant requests & coordinating all service calls and follow-up of same. Administrative oversight, including phones, office services and managing all visitors to the project.
• Primary responsibility maintaining insurance certificates, Accounts Receivable and Accounts Payable, monitoring vendors’ activities, and security systems and controls. Maintenance of electronic and hard copy files.
• Maintain/track building maintenance inspections Tenants are responsible for.
• Issue/track parking and site access cards.
• Maintain/track Tenant Environmental reports.
• Assist with the management and maintenance of the asset, ensuring the income is maximized, expenses controlled, and the value of the asset is maintained by sustaining occupancy through the highest level of service to the tenants.
• Assist with the marketing efforts of the project team members to ensure timely leasing and optimum levels of renewals of existing tenants.
• Regularly assist in the inspection of asset to ensure the property is maintained at an optimum level, and safeguard the security and protection of all tenants and visitors.
• Occasional overtime may be required.