Property Administrator

Property Assistant - Commercial Real Estate

Position Overview

We are seeking an organized, detail-oriented Property Assistant to provide administrative and operational support to a team of Property Managers overseeing a commercial real estate portfolio.

This individual will serve as a primary point of contact for tenant service requests, assist with property reporting and documentation, and support day-to-day property management operations. The ideal candidate will have strong administrative skills, excellent communication abilities, and a background in commercial real estate or property management.

Key Responsibilities

• Provide administrative support to Property Managers with daily property management operations, reporting, and documentation.
• Serve as a first point of contact for tenant and customer service requests, ensuring timely follow-up and resolution.
• Coordinate tenant service requests related to property operations and administration, communicating with property service technicians and Property Managers as needed.
• Prepare and maintain property-related documents, including memorandums, letters, monthly reports, proposals, and other correspondence.
• Compile and maintain lease abstracts, vendor certificates of insurance, vendor service agreements, invoices, service records, emergency contact lists, and tenant directories.
• Develop and maintain organized property filing and document-tracking systems.
• Assist Property Managers with annual budget preparation and development.
• Prepare and distribute property accounting reports, including accounts receivable, check registers, variance reports, general ledgers, and rent rolls.
• Process vendor, real estate tax, and other property invoices by reviewing, coding, and entering them into the accounting system for approval.
• Assist with monthly tenant billing, billing adjustments, and collection of rent and other tenant receivables.
• Coordinate meetings, including scheduling, preparing materials, reserving meeting spaces, and communicating with attendees.
• Oversee general office administration, including mail distribution, office supplies, and equipment maintenance.
• Perform additional administrative and property-related duties as assigned.

Qualifications & Experience

• Bachelor's degree preferred; alternatively, a high school diploma or GED with 3-4 years of relevant experience.
• Previous experience in commercial real estate or property management preferred.
• Proficiency in Microsoft Word, Excel, and email.
• Working knowledge of internet research and online resources.
• Strong organizational skills with exceptional attention to detail.
• Ability to work independently with minimal supervision while collaborating effectively with a team.
• Ability to manage changing priorities and meet deadlines.
• Strong proofreading, editing, written, and verbal communication skills.
• Professional interpersonal skills and sound judgment when handling confidential information.

Work Environment

This position operates in a professional office environment with standard working conditions. The individual must be comfortable managing multiple priorities while maintaining accuracy, professionalism, and efficiency.

The responsibilities listed above are intended to describe the general nature and level of work associated with this position and are not an exhaustive list of all duties or qualifications.

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BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. BG Staffing uses artificial intelligence (AI) and other automated decision-support tools to assist in the recruiting and hiring process. See https://www.bgsf.com/ai-notice for more details.