Property Administrator

Location: Little Ferry, NJ

Schedule: Monday-Friday, Day Shift (8-Hour Workday)

Compensation: $55,000 annually upon permanent hire

Work Arrangement: 100% Onsite

Position Overview

Our client is seeking a professional and customer-focused Property Administrator to support the daily operations of a residential property management office. This individual will serve as the first point of contact for residents, visitors, vendors, and staff while providing administrative support to the Property Manager, Leasing Director, and Maintenance Team.

The ideal candidate will have strong organizational skills, excellent customer service abilities, and the capacity to manage multiple priorities in a fast-paced environment. Experience in property management and proficiency with Microsoft Office applications are highly preferred.

Key Responsibilities

• Greet and assist residents, visitors, and vendors in a friendly and professional manner.

• Answer and manage a multi-line phone system, directing calls and taking messages as needed.

• Perform administrative duties including data entry, filing, scanning, document management, and record maintenance.

• Provide outstanding customer service by responding to resident inquiries and resolving issues promptly.

• Prepare correspondence, reports, spreadsheets, and other office documents.

• Maintain and monitor the work order ticketing system, ensuring timely follow-up and completion.

• Process and track parking permits and maintain accurate records.

• Coordinate with maintenance personnel to dispatch, schedule, and monitor service requests.

• Assist the Leasing Director with lease renewals, document collection, resident communications, and related administrative tasks.

• Support the Property Manager with office operations and special projects as needed.

• Maintain organized and accurate property records and resident files.

Qualifications

• Minimum 2+ years of administrative, receptionist, customer service, or property management experience preferred.

• Strong proficiency with Microsoft Office 365, including Word, Excel, Outlook, and Teams.

• Excellent verbal and written communication skills.

• Professional phone etiquette and customer service orientation.

• Experience working with multi-line phone systems and front desk operations.

• Strong organizational skills with the ability to prioritize and multitask effectively.

• Accurate data entry and recordkeeping skills.

• Strong attention to detail and proofreading abilities.

• Experience with Yardi, AppFolio, or other property management software is preferred.

• Ability to work independently and collaboratively in a team environment.

Benefits

• 401(k)

• 401(k) Match

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Paid Time Off (PTO)

Pay Details: $23.00 to $26.00 per hour

Search managed by: Tracy Galarza

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.