Job Summary
We are seeking an organized, dependable, and detail-oriented Part-Time Receptionist to support the daily operations of a busy property management office. This position provides administrative support with tenant records, insurance documentation, collections, maintenance coordination, and general office duties.Scheadule: Tuesday 9 am to 5:30 pm, Thursday 9 am to 5:30 pm or Tuesday 9 am o 1 pm and Thursday 9 am 1 pm
Responsibilities
- Answer incoming calls, greet visitors, and provide general office support.
- Track and maintain tenant Certificates of Insurance (COIs), including expiration dates and compliance with lease requirements.
- Maintain property insurance records and assist with renewals and documentation.
- Prepare and submit delinquent accounts to collection agencies as directed.
- Assist with preparing and distributing tenant notices.
- Make follow-up calls regarding outstanding maintenance requests and work orders.
- Maintain organized tenant, vendor, and property files.
- Assist with data entry, correspondence, and other administrative duties as assigned.
Qualifications
- Previous receptionist or administrative experience preferred.
- Strong organizational skills and attention to detail.
- Professional telephone and written communication skills.
- Comfortable making follow-up calls and communicating with tenants and vendors.
- Proficient in Microsoft Office and general computer applications.
- Property management or insurance documentation experience is a plus.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.