Proposal Coordinator

About the Company

Galloway & Company, Inc. is a people-first company where collaboration, innovation, and career growth are at the heart of everything we do. You will grow personally and professionally with a supportive culture, flexible work environment, and strong focus on leadership development. You'll also work on diverse, impactful projects alongside multidisciplinary professionals who are passionate about making a difference. At Galloway, you're not just building communities — you're building a fulfilling career.

About the Role

Galloway is seeking an enthusiastic Proposal Coordinator to support our growing marketing team. Your exceptional writing and organizational talents will be combined with Galloway branding and communication strategies to create winning proposals. The Proposal Coordinator will work closely with the proposal development team and technical staff to develop and prepare proposals that respond to the requirements of clients’ requests for proposals (RFPs). This position will provide proposal guidance, coordination, management, writing support, research, proof development, text and graphics editing, maintenance of select marketing databases, and perform other varied marketing tasks as needed. The Proposal Coordinator must be willing to wear many hats in support of our overall marketing and business development initiatives.

Essential Duties and Responsibilities:

• Coordinates a variety of proposals, statements of qualifications (SOQs), and other marketing materials under the direction of the Proposal Lead.
• Researches and drafts deliverables based on a variety of databases and data sources, including interviewing subject matter experts.
• Writes, proofreads, and edits proposal sections, including, but not limited to, resumes and project descriptions.
• Helps with organizing proposal documents in compliance with RFP requirements.
• Generates proposal response outlines and initiates setup of proposal response.
• Reviews and quality checks own work and/or the work of others to ensure compliance with RFP requirements, proper grammar, and final product quality.
• Assists with proposal printing and production.
• Maintains proposal and marketing databases.

Additional Responsibilities

• Translates Galloway’s vision, brand, and strategy into compelling written content.
• Researches and analyzes topics to generate ideas and obtain relevant information.
• Manages and adjusts existing content to meet brand guidelines.
• Stays current with industry standards and new developments.
• Supports content management in CRM as needed.
• Supports other marketing activities and special projects as needed.

Qualifications:

• Demonstrates exceptional written communication skills.
• Possesses understanding of the proposal response process.
• Effectively manages and meets multiple and concurrent deadlines.
• Works well with teams in a highly collaborative environment.
• Takes initiative, is highly motivated, and can work independently.
• Possesses knowledge of Adobe InDesign and the Microsoft Office suite.

Education: Bachelor’s degree in marketing, communication, English, journalism, or similar course of study from an accredited college or university.

Years of Experience: Entry-level to 3 years’ experience. Prior proposal knowledge and experience is desired.

The estimated starting salary pay range for this role is $62,500-$75,000.

Beyond Base Salary

We’ve cultivated a culture rooted in collaboration, growth, and innovation. Here’s what you can expect:

• 100% employer-paid benefits, setting a high standard in the industry
• Opportunities for biannual performance bonuses and profit sharing
• A workplace culture that emphasizes internal promotion, mentorship, and career advancement
• Nationally recognized as a great place to work—thanks to our outstanding teams and commitment to quality

All applicants must be legally authorized to work in the United States. Galloway does not sponsor H1-B or other work visa petitions. Pre-employment and ongoing drug screening is required.

Galloway & Company Inc. is proud to be an Equal Opportunity Employer. We welcome applicants from all backgrounds, including protected veterans and individuals with disabilities.