Proposal Coordinator/ Writer

AET FEDERAL INC

Tysons, VA

Full-time

9 days ago

Job Description

Benefits:

Health insurance
Paid time off
Vision insurance
401(k) matching
Dental insurance

Job Summary
We are seeking a Proposal Coordinator/ Writer to join the team! The Project Coordinator provides proposal development and coordination support for federal and commercial solicitations, including RFPs, RFQs, RFIs, and similar opportunities. This role is designed for a small, fast-paced team environment and focuses on proposal writing, organization, compliance, and submission support within a full-time capacity and is a fully on-site position based out of our Tysons, VA office.

Responsibilities

Proposal Writing & Editing
- Draft, edit, and refine proposal content, including technical, management, and corporate sections, based on provided guidance and inputs
- Tailor proposal language to align with solicitation requirements, evaluation criteria, and customer priorities
- Ensure clarity, consistency, compliance, accuracy, and a professional tone across all proposal sections
- Responsible for drafting all RFI, RFP, and RFQ write-ups from start to submission
- Incorporate, track, and reconcile feedback from leadership and subject matter experts (SMEs)
Proposal Coordination & Support
- Track proposal schedules, milestones, deadlines, and required deliverables
- Coordinate inputs from internal contributors and SMEs to support timely and compliant submissions
- Develop and maintain compliance matrices and checklists to ensure solicitation requirements are met
- Organize proposal files, templates, and maintain version control throughout the proposal lifecycle
Compliance & Quality Control
- Review proposals for compliance with solicitation instructions, page limits, formatting, and submission requirements
- Perform quality control checks for grammar, formatting, consistency, and completeness
- Identify and flag compliance gaps, risks, or missing information to leadership
Process Improvement & Organization
- Assist in developing and maintaining proposal templates, content libraries, and reusable boilerplate materials
- Identify, recommend, and promote innovative and efficient methods to improve proposal and business development processes
- Support light process improvements appropriate for a small team environment
- Maintain organized records of submitted proposals and supporting documentation
Communication & Collaboration
- Communicate regularly with leadership regarding proposal status, priorities, risks, and resource needs
- Participate in proposal-related meetings as needed within part-time hours
- Work collaboratively with a small team while managing assigned tasks independently
Deliverables
- Proposal submission logs and organized proposal files
- Proposal schedules, compliance matrices, and checklists
- Drafted and finalized proposal sections and completed submission packages
- Proposal templates, content libraries, and reusable materials
- RFI, RFP, and RFQ responses
- Capability statements, past performance materials, and other business development deliverables

Qualifications

Bachelor's Degree or higher
U.S. Citizenship Required (No Sponsorship Available)
3+ years of proposal writing, GovCon, government contracting, or related experience
Prior knowledge of proposal and government contract verbiage, processes, and business development methodology
Previous experience writing government proposals, including RFI, RFP, and RFQ responses
Strong verbal and written communication skills
Excellent attention to detail, organization, and proofreading skills
Ability to manage multiple priorities and deadlines in a fast-paced, small-team environment
Proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint
Ability to work independently and collaboratively with leadership and SMEs
Ability to commute and work on-site at AET Federal's designated work location Monday- Friday

Benefits/Perks

Great Work Environment
Work-Life Balance
Career Advancement Opportunities

Numbers & Facts

Location	Tysons, VA
Job Type	Full-time

Skills

Business Developmentunmatched
Business Processesunmatched
Communication Skillsunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Documentationunmatched
Editingunmatched
Governmentunmatched
Government Contractsunmatched
Health Insuranceunmatched
Leadershipunmatched
Maintain Complianceunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Organizational Development/Managementunmatched
Organizational Skillsunmatched
People Managementunmatched
Presentation/Verbal Skillsunmatched
Process Improvementunmatched
Project/Program Coordinationunmatched
Proofreadingunmatched
Proposal Developmentunmatched
Proposal Scheduleunmatched
Proposal Writingunmatched
Quality Controlunmatched
Record Keepingunmatched
Request for Information (RFI)unmatched
Request for Proposals (RFP)unmatched
Requirements Managementunmatched
Source Code/Configuration Management (SCM)unmatched
Team Playerunmatched
Technical Leadershipunmatched
Technical Writingunmatched
Time Managementunmatched
United States Citizenunmatched
Vision Planunmatched
Writing Skillsunmatched

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