Benefits:- Health insurance
- Paid time off
- Vision insurance
- 401(k) matching
- Dental insurance
Job Summary
We are seeking a motivated and detail-oriented
Proposal Manager to join our team at AET Federal, Inc.!
The Proposal Coordinator/Writer will provide proposal development and coordination support for federal and commercial solicitations, including RFPs, RFQs, RFIs, and similar opportunities. This role is designed for a small, fast-paced team environment and focuses on proposal writing, organization, compliance, and submission support.
This is a
full-time position based in our Tysons, VA office. The position will initially require on-site work, with
hybrid work opportunities available after the first three months (90 days), based on performance, business needs, and management approval.
Responsibilities
Proposal Writing & Editing
- Draft, edit, and refine proposal content, including technical, management, and corporate sections, based on provided guidance and inputs.
- Tailor proposal language to align with solicitation requirements, evaluation criteria, and customer priorities.
- Ensure clarity, consistency, compliance, accuracy, and a professional tone across all proposal sections.
- Take responsibility for drafting RFI, RFP, and RFQ responses from initial development through final submission.
- Incorporate, track, and reconcile feedback from leadership and subject matter experts (SMEs).
Proposal Coordination & Support
- Track proposal schedules, milestones, deadlines, and required deliverables.
- Coordinate inputs from internal contributors and SMEs to support timely and compliant submissions.
- Develop and maintain compliance matrices and checklists to ensure solicitation requirements are met.
- Organize proposal files, templates, and maintain version control throughout the proposal lifecycle.
Compliance & Quality Control
- Review proposals for compliance with solicitation instructions, page limits, formatting, and submission requirements.
- Perform quality control checks for grammar, formatting, consistency, and completeness.
- Identify and communicate compliance gaps, risks, or missing information to leadership.
Process Improvement & Organization
- Assist in developing and maintaining proposal templates, content libraries, and reusable boilerplate materials.
- Identify, recommend, and implement efficient methods to improve proposal and business development processes.
- Support process improvements appropriate for a small, collaborative team environment.
- Maintain organized records of submitted proposals and supporting documentation.
Communication & Collaboration
- Communicate regularly with leadership regarding proposal status, priorities, risks, and resource needs.
- Participate in proposal-related meetings and discussions as needed.
- Work collaboratively with a small team while independently managing assigned responsibilities and deadlines.
Deliverables
- Proposal submission logs and organized proposal files.
- Proposal schedules, compliance matrices, and checklists.
- Drafted and finalized proposal sections and completed submission packages.
- Proposal templates, content libraries, and reusable materials.
- RFI, RFP, and RFQ responses.
- Capability statements, past performance materials, and other business development deliverables.
Qualifications
- Bachelor's degree or higher.
- 3+ years of proposal writing, GovCon, government contracting, or related experience.
- Knowledge of government proposal terminology, contracting processes, and business development methodologies.
- Previous experience writing government proposals, including RFI, RFP, and RFQ responses.
- Strong verbal and written communication skills.
- Excellent attention to detail, organization, editing, and proofreading skills.
- Ability to manage multiple priorities and deadlines in a fast-paced, small-team environment.
- Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
- Ability to work independently and collaboratively with leadership and SMEs.
- Ability to commute to and work on-site at AET Federal's Tysons, VA office during the initial 90-day period.
- Flexibility to support on-site business needs following the transition to a hybrid work arrangement.
Benefits/Perks
- Great Work Environment
- Work-Life Balance
- Career Advancement Opportunities
- Hybrid Work Opportunities After 90 Days
- Collaborative and Supportive Team Environment
- Professional Growth and Development
Work Arrangement: Full-time | On-site for the first 90 days, with hybrid work opportunities thereafter, subject to performance, business needs, and management approval.