Purchase Card Administrator

Job Description - Purchase Card Administrator (26001495)

Job Description

Purchase Card Administrator - 26001495

Description

:

Purchase Card Administrator

Division of Finance and Administration

Georgia State University

The Division of Finance and Administration contributes to Georgia State University's teaching, research, and public service mission by providing the university community and the institution's constituents with quality services in a supportive and cost-effective manner. The division provides specialized expertise in the stewardship of human resources, financial assets, property, and facilities in the assurance of a safe environment for faculty, staff, students, and visitors to our campus. The Division of Finance and Administration is currently seeking to hire an experienced Purchase Card Administrator.

WHAT MAKES GSU A GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.

WHAT WILL YOU DO:

The Purchase Card Administrator supports the administration, monitoring, and continuous improvement of Georgia State University''s purchasing card program. The position helps ensure that purchasing card activity is conducted in accordance with applicable University System of Georgia, State of Georgia, and GSU policies and procedures. The role administers cardholder accounts and program records; reviews transactions and supporting documentation for completeness and potential policy exceptions; follows up on discrepancies and irregular activity; and provides guidance to cardholders, approving officials, and departmental contacts.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Process card applications and account changes; maintain cardholder records and program files; coordinate card issuance, changes to account information and spending limits, and card cancellation or suspension as authorized; assist with lost or stolen card reporting; and maintain required records in the applicable card-management system.
• Review purchasing card transactions, activity logs, receipts, and other supporting documentation for completeness and compliance with applicable University, USG, and State requirements; identify prohibited or questionable transactions, missing documentation, unusual activity, and potential misuse; document findings and follow up with cardholders and approvers; and refer significant or unresolved concerns to the supervisor or appropriate University office.
• Monitor timely submission and approval of required transaction records; research transaction discrepancies, disputed charges, coding concerns, and other card-related issues; coordinate corrective action with departments, the card issuer, and University finance offices as appropriate; and prepare routine activity, compliance, and exception reports.
• Provide guidance and training to cardholders, approving officials, facilitators, department heads, and other University personnel on program requirements, documentation, reconciliation, and system use; prepare and maintain job aids, forms, and training materials; communicate policy or procedural updates; and respond to questions and requests for assistance.
• Serve as a point of contact for routine card issuer and card-management system matters; research account or transaction issues; coordinate resolution of technical or merchant-related concerns; and escalate issues that require bank, system administrator, or management intervention.

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications

:

Minimum Hiring Qualifications:

Bachelor''s degree in Business Administration or a related field and one year of related experience; or a combination of education and related experience

Preferred Hiring Qualifications:

• Experience administering or supporting a purchasing card program
• Experience using PeopleSoft Financials/Spectrum and Jaggaer/PantherMart.

Department: Purchasing

Location

: Atlanta Campus

Shift: 8:30AM - 5:15PM

Salary : $47,500

FLSA Status: Non-Exempt

Job Type: Full Time (Benefits Eligible)

Job Posting

: 11/06/26, 10:30:00 AM

Closing Date

: 11/21/26, 10:29:00 AM

Special Instructions:

To be fully considered for this position, all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application
• Resume

Georgia State University ValuesCOMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value StatementThe University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment OpportunityGeorgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background Check Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students'' and employees'' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University prohibits discrimination on the basis of an individual''s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.