This job is posted on behalf of Vitruvian Consulting, Inc. by Top Echelon.
Location: Gainesville, GA
About the Opportunity:
We are excited to offer an opportunity for a dynamic and detail-oriented Purchasing Administrative Assistant to join a fast-growing procurement team. In this role, you'll be the backbone of our purchasing operations, assisting in the seamless flow of materials and supplies needed for our operations. This is your chance to be part of a team that values accuracy, efficiency, and collaboration.
What You'll Be Doing:
- Efficiently enter and process purchase orders, focusing on MRO items, using our advanced ERP system.
- Maintain clear and proactive communication with vendors via phone and email to confirm order details, shipping dates, and delivery schedules.
- Offer general clerical support such as responding to departmental inquiries and managing office supplies.
- Perform min-max analysis using ERP systems and manage digital procurement files.
- Provide backup support for Buyers during absences and assist in kanban card collection for parts coordination.
- Assist in identifying and resolving invoice discrepancies swiftly and accurately.
Performance Indicators:
- Speed and precision in data entry for purchase orders.
- Effective management of daily vendor confirmations and delivery updates.
- Timely identification and correction of invoice discrepancies.
- Maintaining a clean and organized digital procurement filing system.
What We're Looking For:
- Reliable and professional with a commitment to consistent attendance.
- Proficient in data entry and experienced with Microsoft Office, especially Excel.
- Familiarity with ERP/MRO systems is a plus.
- Exceptional organizational skills and attention to detail.
- Strong multi-tasking and problem-solving abilities.
- Effective communication skills for interacting with vendors and staff.
- Ability to adapt quickly and prioritize tasks efficiently.
Qualifications:
- High School diploma or GED required; additional clerical training is a plus.
- 2 to 3 years of experience in a similar administrative or clerical role.
- Previous experience in purchasing or procurement is preferred.
Perks and Benefits:
- 401(k) matching
- Comprehensive health, dental, and vision insurance
- Health savings account
- Company-paid life insurance and disability coverage
- Paid time off and tuition reimbursement
Physical Requirements:
- Ability to sit for extended periods while working at a computer.
- Occasional lifting of up to 15 pounds.
- Must be able to commute reliably or relocate to Gainesville, GA.
Join us and make a difference in a role that offers growth, challenge, and the chance to contribute to a high-performing team. We look forward to your application!