Purchasing Administrator - Indianapolis, IN

DTS is looking for experienced Purchasing Administrator for our Direct Client position based in Indianapolis, IN 

Job Description:

Role Overview:

The Purchasing Administrator is a subject-matter expert in the procurement of various commodities and services in a cost-effective manner and on a timely basis. You will handle sensitive issues when dealing with agency personnel and vendors, supporting the decisions of upper management. You will coordinate and execute State procurement functions in accordance with Indiana Code.

To be a certified buyer for the State, you must take the Indiana Delegation of Purchasing Authority Program (DPAP) classes and pass the DPAP test within four weeks of the date of hire. The training is conducted by the Indiana Department of Administration.

A Day in the Life:

The essential functions of this role are as follows:

Provide administrative oversight of both automation-related and traditional contract services.

Purchase on behalf of the agency within a pre-determined delegation authority and consistent with agency purchasing and procurement laws, rules, regulations, and procedures.

Maintain a substantial file system covering all services or items contracted for by the Agency.

Perform vendor bid/quote evaluations to determine most responsible and responsive vendor for purchase process.

Analyze vendor performance issues regarding contract administration Apply State-described vendor percentage preferences to purchases.

Negotiate, execute, and administer contracts, QPA Agreements and amendments

Communicate with staff and outside vendors as necessary to solve problems, address complaints, and facilitate the timely processing of purchases.

Document fully and accurately all purchase processes for auditing purposes. Ensure that all procurement-related documents are completed fully and accurately.

Act as a resource to provide guidance and assistance for agency procurement agents concerning procedures, policies, and regulations governing all purchasing and contract activities.

Troubleshoot agency functional issues in PeopleSoft eProcurement, Purchasing, Sourcing, and Supplier Contract Management.

Establish and maintain assessment criteria according to current procurement rules and statutes.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.