Purchasing Administrator – Japanese Language Skills a Plus

A leading Japanese food manufacturer is looking for a Purchasing Administrator to join their team.

Main Responsibilities

• Coordinated procurement of ingredients, packaging, and supplies for their production.
• Created, processed, and tracked purchase orders for the ingredients, and packaging materials.
• Monitor inventory levels and collaborate with production planners to determine timely purchasing needs.
• Ensured on‑time delivery of all materials to meet production schedules.
• Communicated with suppliers regarding pricing, availability, lead times, and order status.
• Assisted in evaluating suppliers based on cost, quality, reliability, and performance.
• Resolved order discrepancies, delivery delays, and material quality issues.
• Maintained accurate purchasing records, pricing lists, contracts, and vendor information.
• Updated ERP/inventory systems with purchase orders, receipts, and delivery confirmations.
• Prepared reports on purchasing activity, cost trends, and material usage.
• Partnered with Production, QA, Finance, and Warehouse teams to support cross‑department operations.

Qualifications & Skills

• Must be legally authorized to work in the United States
• 2–5 years of experience in purchasing, inventory, or administrative support (food manufacturing preferred).
• Strong understanding of procurement workflows and inventory systems.
• Excellent communication, organization, and problem‑solving skills.
• Proficient in Microsoft Office.
• Detail‑oriented with strong data entry and record‑keeping accuracy.
• Skilled in vendor communication and relationship management.
• Basic knowledge of Japanese food manufacturing processes is preferred.
• Ability to analyze pricing and cost data; team‑oriented mindset.
• Strong English communication skills are required. Japanese language ability is a plus, but not required.

Benefits

• Health, Dental, and Vision Insurance
• 401(k) Plan
• Company Holidays + Birthday Holiday
• Paid Vacation & Sick Leave
• Employee Discounts

Location: Irvine, California (On-site Only)

Work Hours: Mon to Fri, 8:30am to 5:30pm (1 hour lunch break)

Salary: $52,000~66,000 annually, depending on experience

Visa Support: No