Purchasing Agent

Moore is a data-driven constituent experience management (CXM) company achieving accelerated growth for clients through integrated supporter experiences across all platforms, channels and devices. We are an innovation-led company that is the largest data, media, and marketing company in North America serving the purpose-driven industry with clients across education, association, political and commercial sectors.

The Purchasing Agent is responsible for acquiring goods, materials (such as paper and envelopes),and services needed by the company. This role negotiates pricing, quality standards, and delivery terms with approved vendors to ensure-effective and timely procurement.

Key responsibilities include analyzing and managing inventory levels, placing and tracking orders, maintenance strong supplier relationships, and coordinating with internal teams for outsources services.

The Purchasing Agent also ensures all purchasing activities comply with company policies and departmental requirements.

Duties & Responsibilities

Purchasing Responsibilities

• Purchase both stock and special‑order paper from approved vendors.
• Purchase stock and special‑order envelopes from approved vendors.
• Purchase finishing services for jobs that cannot be produced in‑house.
• Broker full jobs or specific components that cannot be completed internally.
• Work closely with customer service, job planning, production, and vendors to provide accurate requirements and specifications for outsourced jobs.
• Collaborate with vendors to establish pricing, schedules, and effective problem resolution.
• Verify purchases by comparing them to primary material lists and recommending alternatives when items are costly or unsuitable.
• Ensure all purchasing documents are complete, accurate, and properly maintained.
• Maintain pricing histories and comprehensive vendor records.
• Perform other related duties as assigned.
• Work with estimating to provide pricing on outsources components of price requests
• Purchase other products as needed.

Inventory Control

• Analyze inventory levels and monitor demand for materials.
• Evaluate suppliers based on price, quality, availability, and reliability.
• Negotiate contracts, terms, and pricing agreements.
• Maintain accurate and up‑to‑date supplier documentation.

Required Skills & Abilities

• Excellent verbal and written communication skills with proven negotiation capabilities.
• Strong analytical and problem‑solving skills, with the ability to assess market trends.
• Technical proficiency in Microsoft Office Suite and procurement‑related software.
• Strong interpersonal and customer service skills.
• Exceptional organizational skills and attention to detail.
• Thorough understanding of purchasing procedures and company procurement policies.
• Knowledge of paper, envelopes, direct mail production, and associated materials.

Education & Experience

• Minimum High School Diploma or equivalent required.
• At least two years of purchasing, estimating, or customer service experience in the direct mail industry is required.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to access all areas of the facility to determine purchasing needs.
• Must be able to lift up to 20 pounds as needed.
• May require minimal travel.

Benefits:

• Health insurance
• Paid time off.
• Dental insurance 401(k)
• Vision insurance

Moore Company participates in committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Moore Company is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

Moore Company participates in the E-Verify program. Must be authorized to work in the United States and successfully pass a comprehensive criminal background investigation.