Purchasing Agent

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Description

Job Summary: As a member of the Company's purchasing department, you will be responsible for purchasing and negotiating materials and supplies from vendors as well as evaluating vendor quotes and services to determine most desirable suppliers

Job Duties:

• Monitor stock levels for assigned product buy lines;
• Respond to sales requests for price and availability;
• Source stock and special order requirements;
• Maintain product records for proper product classification to include price line, buy line, GL category, commodity codes and sell groups;
• Maintain and understand product records related to inventory levels and replenishment, to include stock vs nonstock status, min/max, safety stock, lead time and various methods of forecasting requirements to maintain adequate stock levels;
• Maintain product replacement costs, and matrix information to maximize database performance;
• Negotiate vendor pricing, freight terms and payment terms;
• Resolve pricing discrepancies pertaining to vendor invoices;
• Create new items in database as required;
• Maintain vendor information in the Vendor file;
• Process return transfers from branch inventories to keep inventory moving;
• Monitor and evaluate Gross Margin Return On Investment;
• Return dead and slow moving inventory as needed;
• Understand work order processing and kitting in Eclipse;
• Work with inventory specialist and receiving to resolve shipping discrepancies;
• Work with expediters to avoid delays in shipping;
• Place purchase orders with accurate pricing and due dates to reduce invoice discrepancies and unexpected delivery dates, check order acknowledgments, update advance shipping notice information and scan special quote to document imaging;
• Place credit card orders under proper vendors, identify vendor and attach invoices to document imaging;
• Support marketing promotions with inventory;
• Aid in catalog review (identify missing items, obsolete items and errors in publication);
• Manipulate vendor price sheets and upload pricing updates in Eclipse;
• Learn Phocas software and become proficient in data analyzation.

Requirements

Qualifications:

• Demonstrate strong ability to work in fast pace, high pressure environment
• Excellent computer skills and capability to adeptly operate NEFCO's Enterprise Resource Planning, Eclipse, as well as the Microsoft Office Suite
• Excellent verbal and written communication skills
• Strong customer service skills
• Maintains excellent regular attendance, punctuality at work to ensure a high-quality and timely response for customers;
• Must perform work accurately and with a sense of urgency and integrity while playing strict attention to detail.
• Degree is preferred (although industry experience may be considered in lieu of degree)
• 3-5 years of work experience (preferably in construction supply sales)

Essential Functions:

• Keyboarding
• Converse verbally on phone and in person
• Identify and check written documents in mail and on computer
• Climb stairs, stretch and bend
• Must be able to see and interpret computer images