Purchasing Assistant

Duties & Responsibilities: 

• Effectively utilize all capabilities of the Trend/Infor purchasing system. 

• Manage the Direct Order (DO) process. Send DOs to vendors, confirm, track and communicate with the Sales Team. 

• Confirm all PO/DOs by ensuring Vendor orders match (pricing, due date, delivery address, etc.) 

• Maintain accurate information for all PO/DO orders (including back orders) in system 

• Monitor select vendors for timely replenishment.  

• Notify Buyers of any discrepancies. 

• Enter ETAs at the line level when POs will not ship complete. 

• When vendors are arranging freight and billing us for it, confirm shipping charges and enter information on PO prior to the POs being received.  

• Prepare and maintain open orders with accurate information daily.  

• Identify late POs and address them with vendors. 

• Identify POs that have not been confirmed and/or have not been printed. 

• Identify backorders that need to be confirmed with vendors. 

• Communicate with Sales Team regarding PO/DO due dates and custom orders. 

• With specified vendors, or as requested, coordinate with the vendor, AP, and Receiving when inbound POs have shipping errors, missing product, or freight damage (when the vendor arranged the freight). 

• Prioritize POs for Receiving when they are backed-up. 

• Develop and maintain a good working relationship with all personnel and vendors. 

• Special projects as assigned.

Maintain all purchase orders and assist the purchasing team