Purchasing Assistant

#IND123

Purchasing Assistant

Location: Tampa, 33602 – This position is onsite

Pay:  $20.00 per hour

Type:  Contract to hire

Schedule: M-F, 8:00 AM to 5:00 PM EST
First day 9:00 AM EST start time


Summary:  The purpose of this role is maintaining documents, systems, and reports related to projects and budgets.  This role will update changes to item numbers, quantities, plans.  This role will create and maintain purchase orders.  It requires a high attention to detail for pulling reports, and the ability to analyze data in reports with basic MS Excel proficiency.  They use a lot of reporting with macros pre-built, so attention to detail is critical so the report will run properly. 

Job description:

1. Create and Maintain Budgets & Purchase Orders: Set up and manage budgets by pulling data from internal systems and creating purchase orders (POs). Keep them updated with pricing changes, new item numbers, and changes in community plans.
2. Manage Plan & Option Take-Offs: Enter and update detailed plan and option data for each home design and community. This includes item quantities, lot-specific details, and ensuring everything aligns with the latest changes.
3. Review & Finalize Budgets for Home Starts: Monitor upcoming home starts and make sure budgets are accurate and ready on time. Review simulated (draft) budgets and final versions to catch and fix any issues before construction begins.
4. Coordinate with Internal Teams & Vendors: Work closely with estimating, purchasing, and field teams to resolve any issues with take-offs, budgets, or POs. Communicate with suppliers/trade partners to fix incorrect invoices or pricing.
5. Maintain Pricing and Reports in JDE & Excel: Keep supplier pricing updated using Schedule B’s in JD Edwards (JDE) and Excel. Generate regular reports like Cost per Square Foot (CPSF) and help fix any system errors related to POs.

Requirements:

• Must have (2) years of office experience similar to order entry, data entry, purchase orders
• Must have analytics skills with high attention to detail
• Must be MS Excel proficient:  Sort, AutoSum, interpreting data charts/graphs
• Must be able to split PDF documents, combine files, and work with attachments
• High school diploma or equivalent
• Background check required
• Drug screening required