Position Summary
SYOXSA, Inc. seeks a highly organized, detail-oriented Purchasing Coordinator to support purchasing, procurement, inventory planning, and supplier coordination.
This position coordinates the purchase of materials, products, equipment, and services needed to support daily operations and customer needs. The Purchasing Coordinator works closely with Sales, Distribution, Warehouse, Administration, Accounting, and Management to maintain product availability, control purchasing costs, monitor inventory requirements, and ensure purchase orders and supporting documentation are accurate and complete.
The ideal candidate is analytical, proactive, highly organized, and able to manage multiple purchasing priorities while maintaining strong supplier and internal relationships.
Key Responsibilities
- Review purchasing requirements, inventory levels, customer demand, open orders, and operational needs to determine replenishment requirements.
- Prepare and process accurate purchase requisitions and purchase orders (POs) in accordance with company approval procedures.
- Obtain and evaluate supplier quotations based on pricing, quality, availability, freight, lead times, payment terms, and total acquisition cost.
- Confirm pricing, quantities, specifications, delivery dates, shipping arrangements, and supplier acknowledgments.
- Monitor open purchase orders, backorders, partial shipments, and delivery schedules; expedite critical materials when necessary.
- Maintain appropriate inventory levels by monitoring usage, minimum/maximum levels, reorder points, lead times, shortages, and excess or obsolete inventory.
- Coordinate with Warehouse and Distribution personnel regarding incoming shipments, receiving discrepancies, damaged products, shortages, returns, and replacements.
- Develop and maintain professional supplier relationships and monitor supplier pricing, service, reliability, quality, and delivery performance.
- Identify alternative sourcing opportunities that may reduce costs, improve availability, or minimize supply-chain risk.
- Coordinate with Accounting/Administration to resolve discrepancies between purchase orders, receiving documentation, supplier invoices, and credits.
- Maintain accurate supplier, purchasing, pricing, inventory, and order information within the company’s ERP/Trendex system.
- Communicate significant price changes, product shortages, substitutions, delivery delays, and supplier issues to appropriate departments and management.
- Maintain complete and organized purchasing records, quotations, approvals, order confirmations, and supplier correspondence.
- Support cost-control and profitability initiatives while balancing product availability, inventory investment, and purchasing cost.
Qualifications
- High school diploma or equivalent required; associate or bachelor’s degree in Business, Supply Chain, Purchasing, Logistics, or a related field preferred.
- Two or more years of experience in purchasing, procurement, inventory control, materials coordination, distribution, or supply-chain operations preferred.
- Experience in industrial gases, welding supplies, industrial distribution, manufacturing, or safety products is highly desirable.
- Working knowledge of purchase orders, supplier quotations, inventory management, receiving documentation, and invoice reconciliation.
- Proficiency in Microsoft Excel, Outlook, and ERP/purchasing/inventory systems.
- Ability to analyze pricing, inventory levels, freight, lead times, supplier performance, and purchasing data.
- Strong organizational, analytical, communication, negotiation, and problem-solving skills.
- Strong attention to detail with the ability to manage multiple priorities and purchase orders simultaneously.
Core Competencies
Purchasing & Procurement • Inventory Awareness • Cost Control • Supplier Management • Attention to Detail • Planning & Organization • Analytical Judgment • Negotiation • Problem Solving • Cross-Functional Communication • Accountability • Sense of Urgency