Data Entry Specialist - Purchasing
The Data Entry Specialist is responsible for accurately entering, updating, and maintaining operational data within the Macola ERP system. This role supports order processing, inventory control, and inter-warehouse coordination across multiple locations.
Required Skills & Qualifications
- Proven experience with ERP systems (Macola strongly preferred)
- Strong data entry skills with high level of accuracy and speed
- Experience in inventory management and order processing
- Understanding of multi-location warehouse operations
- Proficiency in Microsoft Excel (lookups, basic formulas, data validation)
- Strong attention to detail and problem-solving skills
- Ability to prioritize tasks and meet deadlines in a high-volume environment
- Effective communication and teamwork skills
Preferred Qualifications
- Experience in manufacturing or distribution environments
- Familiarity with warehouse management systems (WMS)
- Knowledge of inventory control practices (cycle counts, adjustments, transfers)
- Bilingual (English/Spanish) is a plus- if not only English will work
Key Performance Indicators (KPIs)
- Data entry accuracy rate (%)
- Order processing turnaround time
- On-time order entry and updates
- Error resolution time
Work Environment
- Fast-paced, multi-location warehouse and office setting
- High volume of transactions and time-sensitive data processing
- Cross-functional collaboration with operations, warehouse, and customer service teams
Experience
- 1+ years of experience in data entry, order processing within a manufacturing, distribution, or warehouse environment
- Hands-on experience using ERP systems, preferably Macola, for order entry, inventory updates, and transaction processing
- Proven experience managing high volumes of sales orders, purchase orders, and inventory transfers across multiple warehouse locations
- Familiarity with multi-location inventory workflows, including stock allocation, inter-branch transfers, and backorder management
- Strong background in data validation, error detection, and resolving discrepancies in orders and inventory records
- Experience working with cross-functional teams such as customer service, accounting, and warehouse operations
- Proficiency in Microsoft Excel for data tracking, reporting, and validation (e.g., filters, pivot tables, VLOOKUP)
- Experience working in fast-paced environments with tight deadlines and high transaction volumes