Purchasing Data & Part Setup Specialist

The Role: Purchasing Date & Part Setup Specialist

Pay: $22 - $25 per hour, based on experience.

The Purchasing Data & Part Setup Specialist creates, maintains, and audits purchasing-related master data in Epicor. This role helps ensure part, supplier, manufacturer, and purchase pricing records are accurate, complete, and consistent with established procedures to support reliable purchasing and inventory processes.

Working closely with Buyers, Engineering, Project Management, Inventory, Customer Service, Finance, ERP, and the Pricing team, this position gathers approved information and completes system updates. The specialist identifies missing or conflicting information and routes requests requiring technical, sourcing, commercial, pricing, or engineering decisions to the appropriate owner.

About CSI

CSI provides state-of-the-art stainless-steel process equipment and service for manufacturers in the food, dairy, beverage, pharmaceutical, and personal care industries.

We are a growing company built on teamwork, continuous learning, and exceptional customer service. Our employees are our greatest resource, and we invest in their development through training, collaboration, and opportunities to grow.

What You’ll Be Doing

• Create purchased-part records using approved naming conventions, templates, and setup procedures; check existing records to help prevent duplicates.
• Maintain part descriptions, types, product groups, classes, units of measure, return policies, buyer assignments, and approved site and warehouse settings.
• Set up and maintain supplier part numbers, qualified manufacturers, manufacturer part numbers, purchase points, lead times, supplier price lists, and purchasing comments.
• Support part setup for instrument lists, project quotes, spare parts, service kits, and other Purchasing requests; link approved alternates, complements, replacements, and related items.
• Maintain approved supplier information, including contacts, brands, purchasing rules, and territory information.
• Process approved supplier price-file updates with the Pricing team, documenting sources and effective dates.
• Review requests and verify data against approved quotes, supplier documentation, and other authorized sources; follow up when information is missing, unclear, or inconsistent.
• Audit purchasing master data, document corrections, track incomplete requests, identify recurring issues, and support Epicor cleanup and description-standardization initiatives.
• Maintain supporting documentation and accurate change records, follow current SOPs, recommend process improvements, and provide backup support for Purchasing data activities as assigned.

Education/Experience

• High School Diploma or equivalent, required.
• Associate degree or relevant coursework in business, supply chain, information systems, or a related field, preferred.
• Two or more years of experience in purchasing support, inventory administration, ERP data maintenance, part setup, or a related administrative role, preferred.
• Experience creating, maintaining, or reviewing records in an ERP system; Epicor experience strongly preferred.
• Familiarity with part numbers, supplier records, manufacturer information, units of measure,

Why CSI

• Competitive compensation: $22-$25 per hour.
• Opportunity to work on specialized stainless-steel process systems across multiple industries
• Hands-on role with direct impact on quality, safety, and customer satisfaction
• Collaborative team environment focused on continuous improvement
• Career growth opportunities within installation, operations, and leadership teams
• Company culture centered on taking care of employees and customers

Benefits & Perks

CSI offers a competitive benefits package including:

• Health and wellness benefits
• Paid time off
• Retirement planning options
• Tuition reimbursement and continuing education support
• Opportunities for internal career advancement
• Company lunches, team events, and community volunteer opportunities

Work Environment / Physical Requirements

This role is primarily office-based, Monday-Friday, with limited travel. It requires extended computer use, effective communication, and occasional movement within industrial environments. Light physical activity, including standing, bending, and lifting up to 20 pounds, may be required.

Equal Opportunity Employer

CSI is committed to equal opportunity employment. We select candidates based on their ability to perform the work in a competent and professional manner and do not discriminate based on age, sex, race, color, religion, national origin, sexual orientation, gender identity, veteran status, or disability.

Applicants must be authorized to work in the United States. CSI participates in E-Verify.