Purchasing Specialist - On-Site (Irvine)

Eggs Unlimited is one of the world's largest suppliers of eggs, serving the biggest retail and food manufacturing companies around the globe. Every day, we find homes for millions of eggs by tapping into our vast supply chain and customer networks. Bringing sellers and buyers together in fair market negotiations, we open up a world of possibilities for expanding their knowledge, reach, and access. With dedicated service teams and a mission to uphold transparency and trustworthiness, we create quick and creative solutions to help manage the ever-evolving demands of the global egg industry.

Job Summary:

Eggs Unlimited is seeking a detail-oriented and highly organized Purchasing Operations Specialist to support the purchasing function through accurate order processing, purchase order creation, supplier communication, pricing verification, and system updates. This is a high-volume role, with individual Purchasing Coordinators typically managing approximately 60-80 purchase orders per week while maintaining a high level of accuracy, responsiveness, and follow-through.

The ideal candidate is analytical, dependable, comfortable working with numbers, and highly proficient in Excel. This individual must be able to organize and analyze purchasing data using advanced Excel capabilities, including VLOOKUPs, pivot tables, and formulas.

This role requires exceptional attention to detail, clear communication, and the ability to manage multiple time-sensitive orders and shifting priorities in a fast-paced environment. The Purchasing Operations Specialist will partner closely with internal teams to ensure purchasing activity is completed accurately and efficiently. This position is 100% based in our Irvine, CA office and may require occasional overtime or weekend support.

Responsibilities:

• Manage a high-volume purchasing workload, typically processing and maintaining approximately 60-80 purchase orders per week.
• Process order entries received from customers, the Sales team, and EDI systems.
• Create and maintain accurate purchase orders, confirming key details, pricing, specifications, and timelines with the Sales team.
• Input, organize, and update purchase order information in company systems and Excel spreadsheets.
• Use Excel tools, including VLOOKUPs, pivot tables, and formulas, to review, reconcile, organize, and analyze purchasing data.
• Verify pricing, quantities, order specifications, and other purchasing details for accuracy.
• Maintain required compliance paperwork, certificates, and supplier/carrier documentation.
• Coordinate daily communication with suppliers regarding orders, pricing discrepancies, changes, and follow-up items.
• Relay supplier updates and purchasing information to the Sales team in a timely and accurate manner.
• Update purchase orders and internal systems promptly when changes occur.
• Manage multiple concurrent orders, deadlines, and follow-up items without sacrificing accuracy or responsiveness.
• Develop a strong understanding of customer and supplier preferences.
• Support reporting, process improvements, and special projects as requested by management.
• Help maintain purchasing accuracy, documentation discipline, and operational follow-through across the team.
• Other duties as assigned

Qualifications:

• 3+ years of experience in purchasing support, purchase order processing, order management, or a similar operations-focused role.
• Demonstrated experience successfully managing a high volume of purchase orders, transactions, or other time-sensitive operational work.
• Prior experience in freight, logistics, food, commodity, or supply chain operations is a plus.
• College degree preferred.
• Advanced Excel skills, including practical experience with VLOOKUPs, pivot tables, and basic to intermediate formulas.
• Ability to review, organize, reconcile, and analyze large amounts of data accurately and efficiently.
• Strong number sense and comfort working with pricing, quantities, and detailed order information.
• Strong communication skills, both written and verbal.
• Solid follow-up skills and the ability to coordinate across internal and external stakeholders.
• Exceptional attention to detail and the ability to work independently or as part of a team.
• Strong organizational and time-management skills, with the ability to prioritize a high-volume workload.
• Quick learner with the ability to adapt to new systems, processes, and shifting priorities.
• Comfortable working in a fast-paced, high-pressure environment and managing urgent requests professionally.
• Proficiency in Microsoft Office applications, including Excel, Word, Teams, and Outlook.
• Experience with Zendesk or another ticketing system is preferred.
• Requires in-person work Monday through Friday, based out of Irvine, CA.
• May be requested to participate in a rotating weekend schedule.

Compensation and Benefits:

• Full range of benefits, including medical, dental, and vision coverage.
• Company-paid Life and Disability Insurance.
• 401(k) with a company match.
• Generous PTO accrual, increasing each year.
• Free Lunch Daily.
• Unlimited Snacks & Refreshments.
• We are experiencing hyper-growth-lots of opportunities for advancement!
• Base Pay: $70,000-$80,000+ annually

NOTE - As part of the application process, applicants will be asked to certify that the information provided in their application, resume, and any other hiring materials is complete and accurate to the best of their knowledge. This includes providing a full and complete work history, including prior employment, self-employment, contract, temporary, part-time, and other relevant work experience.

Applicants will also be asked to acknowledge that any materially false, misleading, or incomplete information, including any material omission from their work history, may result in disqualification from consideration for employment or, if hired, termination of employment.

Notice to Recruitment Agencies:

Eggs Unlimited does not accept unsolicited assistance from recruitment agencies for this employment opportunity. Resumes submitted by agencies without an active and signed agreement with Eggs Unlimiteds HR department will become the sole property of Eggs Unlimited. No fees will be paid for candidates hired through unsolicited referrals or any other means.