Purchasing Supervisor

About the role

Recess Hotel & Club is seeking a highly organized and detail-oriented Purchasing Supervisor to oversee the procurement, receiving, and inventory control functions for the property. This position plays a critical role in ensuring that all food, beverage, and operating supply purchases meet quality standards, budget requirements, and operational needs.

The Purchasing Supervisor will assist management in obtaining the quality and quantity of products ordered at the quoted price, utilizing a competitive bid process to safeguard the company's investment in inventory. This role is responsible for maintaining strong vendor relationships, supervising receiving and storeroom operations, ensuring inventory accuracy, and providing management with timely operational reports and purchasing analytics.

What you'll do

• Oversee daily purchasing, receiving, and storeroom operations.
• Receive, inspect, and verify deliveries to ensure quality standards and purchase specifications are met.
• Source and procure food, beverage, and operating supplies while maintaining cost and quality standards.
• Organize, label, and maintain inventory in designated storage areas.
• Monitor inventory levels, conduct cycle counts, and participate in monthly inventory audits.
• Maintain accurate purchasing, receiving, and inventory records.
• Review invoices, packing slips, and delivery documentation for accuracy.
• Investigate and resolve discrepancies involving damaged, missing, or incorrect shipments.
• Collaborate with department leaders to forecast inventory needs and support operational demands.
• Ensure storeroom and receiving areas remain clean, organized, secure, and compliant with safety standards.
• Prepare purchasing, inventory, and cost-control reports for management.
• Train team members on receiving, inventory, and storeroom procedures.
• Support special projects and other operational needs as assigned.

Qualifications

• Previous experience in purchasing, receiving, warehouse, storeroom, inventory control, or procurement, preferably in a hospitality environment.
• Prior supervisory or leadership experience preferred.
• Strong organizational skills and attention to detail.
• Ability to accurately count, track, analyze, and document inventory.
• Comfortable using inventory management systems, spreadsheets, and basic computer programs.
• Knowledge of purchasing practices, vendor management, and cost-control principles.
• Strong communication, problem-solving, and teamwork skills.
• Ability to prioritize multiple tasks and work independently in a fast-paced environment.
• Dependable with a strong sense of accountability and consistent attendance.
• Ability to maintain accurate purchasing, receiving, and inventory records.
• Ability to stand, walk, bend, and move throughout the workday.
• Commitment to maintaining a clean, organized, and safe work environment.
• Flexible schedule, including weekends and holidays as business needs require.

Physical Requirements

• Ability to stand and walk for extended periods.
• Ability to lift and carry up to 50 pounds.
• Ability to bend, reach, stoop, and move inventory, supplies, and equipment as needed.
• Ability to work in receiving docks, storage areas, coolers, and freezers as required.

Why Recess?

Build something from the beginning.

• Join the opening team behind one of Savannah's most anticipated lifestyle hotels and help shape the guest experience from day one.

Take care of yourself.

• Medical, dental, vision, and wellness benefits for eligible full-time team members
• Company-matched 401(k) with fast vesting
• Up to 20 days of paid time off, paid holidays, and a paid birthday
• Complimentary daily team member meal

Experience the brand.

• Complimentary two-night stay at Hotel Recess & Club Savannah
• Team member discounts on dining, Saltgrass Spa treatments, retail, and The Cooking School at Saint Bibiana 
• Complimentary fitness classes

Travel farther.

• Employee rates at select Leading Hotels of the World properties
• Discounts at Highgate hotels worldwide

Grow with Left Lane.

• Referral incentives and guest recognition programs
• Career development opportunities across a growing hospitality portfolio
• The opportunity to help shape one of hospitality's most exciting lifestyle brands