R 3533 Facilities Booking Coordinator

Barnstable Public Schools Job Description

Title: Facilities Booking Coordinator

Qualifications:

Bachelor's Degree or 2-3 years of administrative experience

Proficient computer and database knowledge and experience necessary Effective communication skills, both verbal and written

Exceptional customer service and interpersonal skills

Proven organizational, planning and prioritizing with accuracy and thoroughness on a consistent and timely basis

Demonstrated skills in problem solving

Hold all confidential information in trust and strict confidence

Reports to: Director of Facilities, Deputy Director of Facilities

Job Goal: To work with BPS Administration, school staff, organizations, user groups and the public to manage the facility rental process for all Barnstable School Facilities to include invoicing, receivables, coordination of staff and equipment and coordination of Facility Department communications.

Performance Responsibilities:

• Review facility rental applications, confirm liability insurance and other required documents.
• Approve and process permits for facility reservations with associated tasks to include, but not limited to, invoicing; coordination of setup, schedules and building logistics with Facilities and Custodial staff.
• Communicate with all user groups regarding the Guidelines and Procedures for the rental of facilities.
• Maintain facility/room database in the department's event management software system and assist to ensure Department webpage is current, maintain Department landing page and FAQ resources for staff and the public.
• Schedule and facilitate site walk-through of facility if requested by user group.
• Collect fees for rental of facilities and process revenue payover forms.
• Schedule stadium lights for school and permitted events.
• Assist in reviewing and updating policies and manuals for rentals of facilities.
• Provide reports of facility use data as requested by the Director of Facilities.
• Other duties and projects as assigned by the Director or Deputy Director of Facilities.

Terms of Employment: Year-round - Full time (40 hours per week), Unaffiliated

Salary: Commensurate with experience

Evaluation: Annually