Real Estate Administrative Assistant

LHH is seeking an experienced and highly organized Executive Assistant to the CEO to provide comprehensive executive and administrative support within a mid-sized financial services organization. This individual will serve as a trusted partner to the CEO, managing a fast-paced calendar, coordinating complex travel, supporting meetings and events, and helping ensure day-to-day priorities run smoothly.

The ideal candidate is proactive, polished, detail-oriented, and comfortable interacting with senior executives, clients, and key stakeholders. This position requires exceptional judgment, discretion, communication skills, and the ability to anticipate needs while managing multiple priorities.

Key Responsibilities

• Manage the CEO's complex and frequently changing calendar, including scheduling meetings, resolving conflicts, and prioritizing competing demands.

• Coordinate domestic and/or international travel, including flights, accommodations, transportation, itineraries, and last-minute changes.

• Manage and support event coordination, including executive meetings, leadership events, client functions, company events, dinners, and special engagements.

• Coordinate internal and external meetings and ensure the CEO is prepared with necessary materials, agendas, and information.

• Serve as a professional point of contact between the CEO and employees, senior leaders, clients, and external business partners.

• Prepare and organize presentations, reports, correspondence, meeting materials, and other executive-level communications.

• Track important follow-ups, commitments, deadlines, and action items.

• Handle sensitive and confidential business information with a high level of discretion and professionalism.

• Assist with expense reporting, invoices, documentation, and other administrative responsibilities.

• Anticipate the CEO's needs and proactively address scheduling, logistical, and administrative matters.

• Provide additional project and administrative support as business needs evolve.

Qualifications

• 5+ years of experience supporting C-suite or senior-level executives, preferably within financial services or a professional services environment.

• Proven experience managing complex executive calendars, travel arrangements, and event coordination.

• Exceptional organizational skills with the ability to prioritize multiple responsibilities in a fast-paced environment.

• Strong written and verbal communication skills with a high level of professionalism.

• Demonstrated discretion and sound judgment when handling sensitive and confidential information.

• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.

• Ability to anticipate needs, take initiative, and interact professionally with senior leaders, clients, and external partners.

• Notary Public preferred, but not required.

Pay Details: $100,000.00 to $110,000.00 per year

Search managed by: Emily Lepley

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.