Duration- 5 months contractAbout the Role
Company is seeking a professional, organized, and customer-focused Receptionist to serve as the first point of contact for visitors, clients, candidates, and employees. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple administrative responsibilities in a fast-paced office environment.
Key ResponsibilitiesFront Desk & Visitor Management- Greet and assist visitors, clients, candidates, and employees in a professional and courteous manner.
- Maintain a welcoming and organized reception area.
- Manage visitor sign-in procedures and notify employees of guest arrivals.
- Coordinate conference room bookings and meeting arrangements.
Telephone & Communication Management- Answer and direct a high volume of incoming calls promptly and professionally.
- Take accurate messages and ensure timely delivery to the appropriate team members.
- Respond to general inquiries and provide administrative support as needed.
Administrative Support- Scan, fax, copy, and file documents.
- Prepare, organize, and maintain electronic and physical records.
- Assist with data entry and document management.
- Support various departments with administrative and clerical tasks.
Mail & Courier Management- Sort, distribute, and manage incoming and outgoing mail.
- Coordinate courier services, overnight shipments, and package deliveries.
- Track important documents and maintain shipping records.
Banking & Office Operations- Perform bank runs and deposit checks as required.
- Assist with maintaining office supplies inventory and place orders when needed.
- Coordinate with vendors and service providers for office-related requirements.
- Help maintain office organization and ensure smooth day-to-day operations.
General Office Support- Assist with onboarding logistics for new employees and visitors.
- Coordinate office events, lunches, meetings, and team activities as needed.
- Support management with miscellaneous administrative projects and special assignments.
- Perform other receptionist and administrative duties as assigned.
Qualifications- High school diploma or equivalent required; Associate's degree preferred.
- 2–3 years of receptionist, front desk, administrative assistant, or office support experience.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Ability to handle confidential information with professionalism and discretion.
- Strong customer service orientation and professional demeanor.
- Reliable, detail-oriented, and able to work independently.
Preferred Skills- Experience handling multi-line phone systems.
- Experience managing office supplies and vendor relationships.
- Ability to prioritize tasks and work effectively in a fast-paced environment.
- Strong problem-solving and interpersonal skills.
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit
www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.