Perkins&Will Atlanta Studio is looking for a Receptionist! We believe great experiences start the moment someone walks through our doors. As our Receptionist, youll help cultivate a welcoming, professional environment while providing essential support that keeps our studio connected, organized, and thriving.
Years of Experience: 1+ years
Professional Licensure: Not Required
Responsibilities:
- Greets and welcomes visitors with a friendly and professional demeanor, ensuring a positive first impression of Perkins&Will.
- Answers and directs incoming phone calls to the appropriate individuals or departments, promptly and courteously.
- Responds to inquiries from clients, customers, and employees, providing accurate information or routing them to the appropriate resources.
- Manages the reception area, conference rooms, etc. ensuring they are clean, organized, and presentable at all times.
- Assists with ordering and setting up lunches for our clients and staff.
- Assists with scheduling appointments, meetings, and conference room reservations.
- Provides executive administrative support to various leaders and practice areas.
- Coordinates and arranges travel accommodation and itineraries as required.
- Follows company procedures for security, health, and safety to maintain a safe working environment.
- Collaborates with other administrative staff to ensure efficient operations and provide support as needed.
- Stays updated on company policies, procedures, and upcoming events to provide accurate information to visitors and employees.
- Adheres to professional and ethical standards, maintaining confidentiality of sensitive information.
Proficiencies:
- Effective verbal and written communication skills
- Time management skills
- Strong organizational and multitasking abilities, with exceptional attention to detail
- Positive attitude and a customer service-oriented mindset
- Ability to remain calm and composed in stressful situations, demonstrating problem-solving skills
- Professional appearance and demeanor, with excellent telephone etiquette
- Dependable, punctual, and committed to maintaining confidentiality
Software Skills:
- Knowledge of Microsoft Outlook, Word, and Excel
#LI-MR1