Receptionist

Corporate Receptionist

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Contract till March 31, 2027

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Contract to perm for the right candidate

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121 Seaport Blvd 11th Floor Boston Massachusetts 02210

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JOB DESCRIPTION

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Receptionist

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Hours of Operation:

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Boston: Monday – Friday, 7:30am to 4pm, with a 1/2 hr break - excluding company holidays.

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• Maintain and adhere to corporate professional dress code and grooming standards
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• Greet and welcome visitors upon arrival or over the phone - 1st point of contact for leadership, clients, service reps, workers and guests.
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• Maintain best-in-class telephone etiquette, customer service and hospitality at all times
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• Provide appropriate guidance to clients, guests and colleagues
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• Present a friendly, outgoing, energetic and client service-oriented demeanor at all times
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• Provide assistance to walk-in clients by contacting one of the service reps or their manager, onsite
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• Build a rapport with guests and be able to multi-task
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• Register all incoming guests and notify party of guest’s arrival immediately via email or phone
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• Provide visitors Access Control ID badges, as required, and record on Daily Badge Issue Log
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• Provide temporary Access Control ID badges to employees or contractor whom may have forgotten or not have one and add to their profile in the Genetec Enterprise Security System
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• Proficient in Microsoft Office, required
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• Solid organizational skills, required
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• Provide assistance with administrative duties as directed
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• Keep Reception area clean and organized at all times
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• Ensure no eating or drinking occurs at the desk at anytime
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• Must be comfortable sitting at desk for entire shift, except breaks and lunch or other work-related tasks.
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General services requirements:

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• Assist caterer, onsite or external, with food delivery location and set-up
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• Contact catering to clean-up after meeting has ended
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• Inform facilities when maintenance is needed, such as, light out, carpet spill or damage, walls or millwork, furniture related issues
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• Inform Landlord via Aware workorder for any building related issues; restrooms, elevators, etc.
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• Check Company entry doors for proper operation and report and malfunctions to facilities
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• Monitor CCTV for any unusual activity or propped doors and report immediately to facilities
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• Participate in annual Evacuation Drills and assist facilities in coordinating and recording data
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Preferred

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• CPR and First Aid
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Deliveries:

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• Provide access for mailroom deliveries, USPS, UPS and FedEx
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