Job Description
Benefits:
Evergreen is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital status, or any other legally protected status.
Position Description: Receptionist/Direct Support Professional
Reports To: Executive Director
FLSA Status: Non-Exempt
JOB SUMMARY
To provide appropriate office management and administrative support to the Executive Director.
ESSENTIAL JOB RESPONSIBILITIES
QUALIFICATIONS/EXPERIENCE/JOB KNOWLEDGE
SKILLS AND ABILITIES
SUPERVISORY RESPONSIBILITIES
PHYSICAL REQUIREMENTS
Reasonable accommodations will be made to enable individuals with disabilities or medical conditions to perform the essential functions.
SPECIAL REQUIREMENTS
EMPLOYMENT VARIABLES
WORKING ENVIRONMENT
- Health insurance
- Paid time off
- Training & development
- Vision insurance
- Wellness resources
- 401(k)
- 401(k) matching
- Dental insurance
- Tuition assistance
Evergreen is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital status, or any other legally protected status.
Position Description: Receptionist/Direct Support Professional
Reports To: Executive Director
FLSA Status: Non-Exempt
JOB SUMMARY
To provide appropriate office management and administrative support to the Executive Director.
ESSENTIAL JOB RESPONSIBILITIES
- Prepare and maintain office correspondences and reports (i.e. payroll, employment, accounting, residents) in accordance with policy and procedures
- Maintain the office in an environment conducive to work
- Keep the Director advised of all meetings and due dates for required reports and applications
- Prepare invoices, billings, admittance paperwork, and applications for all local, state, and federal agencies as directed by the Executive Director.
- Submit invoices, billings, admittance paperwork, and application for all local, state, and federal agencies as well as to the Corporate Office in Louisiana as required.
- Audit reports and/or files (i.e. petty cash, employee, financial, individuals, etc.) and report any findings to the Executive Director or the Finance Department at Corporate Office.
- Adjust resident accounts as necessary, submit patient liability funds, and account balances monthly.
- Maintain census-billing information as required.
- Establish and oversee all burial accounts.
- Maintain Policy and Procedure Manuals and Consultants/Contracts documentation.
- Assist staff training coordinator as required by the Executive Director in training courses.
- Maintain office petty cash and reimburse as needed.
- Complete monthly checks as required by the Executive Director and submit to the appropriate department(s).
- In service to new employees on employment related issues.
- Advise staff and process all paperwork on issues regarding Human Resources (i.e. transfers, FMLA, terminations, resignations, promotions, status changes, health insurance, life and disability insurance, 401k, medical reimbursement accounts, and electronic deposits).
- Oversee Workers Compensation programs and advise staff as needed.
- Conduct training for Community Home Managers on payroll procedures, time entry and invoice processing.
- Train employees regarding vehicle safety and accident procedures and act as safety advocate for the Division.
- Process all Human Resources documents, leave of absences/FMLA, terminations, resignations, transfers, promotions, status changes.
- Coordinate and maintain medication certification training and certificates where applicable.
QUALIFICATIONS/EXPERIENCE/JOB KNOWLEDGE
- High School degree or GED.
- Bachelor’s degree in Business or Management and Administration preferred.
- At least one (1) year of related experience and/or training; or equivalent combination of education and experience.
- Prior work in a non-profit atmosphere and experience with people with intellectual and developmental disabilities are preferred.
- A combination of education and experience will be considered.
SKILLS AND ABILITIES
- Working knowledge of Microsoft Windows and Office applications.
- Working knowledge of Google Workspace.
- Aptitude to learn other software programs as required for this position.
SUPERVISORY RESPONSIBILITIES
- Will not supervise.
PHYSICAL REQUIREMENTS
- Constantly moves about to coordinate work.
- Regularly works in a fast-paced environment with multiple task deadlines.
- Regularly moves and positions objects weighing up to 50 pounds.
- Occasionally exposed to viruses and infectious conditions.
- Constantly alert and observant during working hours.
Reasonable accommodations will be made to enable individuals with disabilities or medical conditions to perform the essential functions.
SPECIAL REQUIREMENTS
- Ability to write and edit effectively; ability to communicate the written and spoken work with tact, diplomacy, and/or authority when necessary
- Possess good organizational skills, able to meet deadlines, self-starter and able to work under pressure
- Ability to meet the public in a manner that reflects creditably upon the organization and must have the ability to deal with individual(s) served and staff in a manner that is conducive to harmony and their best efforts
- Must be adaptable and have the ability to make decisions
- Must have understanding, patience and tact in dealing with individual(s) served, their families or advocates and other agencies involved in providing supports for individual(s) served
- Must have the ability to maintain good working relationships with Evergreen staff and with contacts from other agencies or entities
- Must be able to prioritize work tasks under the general direction
- Must be able to work without close personal supervision
- Project a positive and proper appearance for Evergreen
- Duties are highly confidential and require comprehensive knowledge of Evergreen's policies, procedures, and operations. Responsibilities require discretion, judgment, tact, and poise.
EMPLOYMENT VARIABLES
- Must have a good driving record that meets the minimum requirements for Evergreen and reliable transportation.
- Must pass drug screen and criminal background check.
- Must be able to work some evenings and weekends when required.
WORKING ENVIRONMENT
- General office environment.
Numbers & Facts
| Location | Sherman, TX |
| Job Type | Full-time |
| Industry | Nonprofit Charitable Organizations |
| Company Size | 1,500 to 1,999 employees |
| Year Founded | 1959 |
| Website | http://www.evergreenls.org |
About Company
Our mission is to serve, provide for and champion individuals with disabilities.
Evergreen Life Services (ELS) is a charitable, non-profit organization that provides a full range of professional services to people with intellectual and developmental disabilities (IDD). Founded in the 1950s, today we are proud to serve nearly 1,300 individuals with disabilities in 8 states.
Serve
- Support individuals with disabilities physically, emotionally and spiritually.
- Help them find self-worth and abilities.
- Teach basic life and social skills, job and financial training and more.
Provide
- Quality care for medical and behavioral needs.
- Opportunities for meaningful employment.
- An independent and abundant life.
- A place they can call home.
- Love, acceptance, value and friendship.
Champion
- Advocate for the rights of individuals with disabilities.
- Help society understand disabilities and how they can help.
- Support individuals in making their dreams a reality.
Skills
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