Receptionist, Grant Funded, Community Action Agency

Receptionist, Grant Funded, Community Action Agency

Salary

$12.60 Hourly

Location

111 Camino Nuevo Rd. Laredo, TX

Job Type

Full-Time

Job Number

FY26-00025

Department

Community Action Agency

Opening Date

10/07/2026

Closing Date

10/12/2026 11:59 PM Central

• Description
• Benefits
• Questions

Job Summary

This position provides clerical and customer service support for agency operations.

Major Duties

• Receiving visitors at the front desk by greeting, welcoming, directing, and appropriately announcing them.
• Answering, screening, and directing phone calls.
• Provide basic and accurate information in person, by phone, and via email.
• Ensures that messages are distributed in a timely manner.
• Ensures the reception area is tidy and presentable, with all necessary stationery and materials (e.g., pens, forms, and brochures).
• Establishes and maintains harmonious working relationships with agency employees.
• Performs duties such as making copies, scanning documents, faxing, etc.
• Maintains office inventory.
• Orders, distributes, and maintains an inventory of supplies and equipment.
• Assists with the preparation and submission of office invoices and requisitions.
• Assists with the completion of documentation for the receipt of goods.
• Keeps updated records of office expenses and costs.
• Manages and ensures the maintenance of office equipment.
• Coordinates meetings by organizing agendas, meeting spaces, food, accommodations, and meeting materials.
• Maintains company vehicles.
• Coordinates IT and special requirements for meetings, such as laptops, screens, projectors, etc.
• Arranges travel and accommodations and prepares vouchers.
• Photocopies, files, and maintains documents.
• Maintains efficient filing systems.
• Prepares forms, letters, and documents.
• Sorts and distributes mail.
• Prepares new administrative forms as required.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of county and departmental policies and procedures.
• Knowledge of modern office practices and procedures.
• Knowledge of computers and job-related software programs.
• Skills in prioritizing and organizing work.
• Skill in the use of standard office equipment.
• Solid written and verbal communication skills.
• Professional attitude and appearance.
• Strong customer service skills.
• Proficiency in Microsoft Office Suite.
• Ability to be resourceful and proactive when issues arise.
• Ability to work with confidential and sensitive information.
• Ability to communicate orally and in writing in the English language and orally in the Spanish language.

Minimum Qualifications

• Must have a High School Diploma or GED from an accredited institution.
• Must have at least one ( 1 ) year of experience in a related field.

Supplemental Information

Complexity/Scope of Work

• The work consists of related clerical duties; frequent interruptions add to the positions complexity.
• This position provides clerical support for the departments operations. Successful performance contributes to the efficiency and effectiveness of those operations.

Physical Demands/Work Environment

Occasionally

• Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc.
• Moving to accomplish tasks or moving from one worksite to another.
• Adjusting or moving objects up to 20 pounds in all directions.
• Operating motor vehicles or heavy equipment.
• Driving a County vehicle or a personal vehicle for County business.
• Working in low temperatures.
• Working in high temperatures.
• Working in outdoor elements such as precipitation and wind.
• Working in noisy environments.

Constantly

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Communicating with others to exchange information.
• Repeating motions that may include the use of wrists, hands, and/or fingers.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
• Sedentary work that primarily involves sitting and/or standing.

Other Requirements/Information

• Must possess a valid and current Texas Drivers License with an acceptable driving history. *If the applicant holds an out-of-state license, a State of Texas Driver's License must be obtained prior to employment.
• The Webb County Drug and Alcohol Policy applies to this position. Pre-employment drug and alcohol testing, a Motor Vehicle Record (MVR) check, and a criminal background check are required.
• If applicable, this position may be covered by the Civil Service Rules and Regulations and, therefore, may be subject to those rules and regulations in addition to all other Webb County policies.
• Webb County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodation to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
• If applicable, this position may be required to work nights, weekends, holidays, and emergencies (man-made or natural) to meet the business needs of the County. This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job.
• For positions funded in whole or in part through a grant award, employment is contingent upon the continued availability of grant funds and compliance with the terms, conditions, and limitations of the applicable grant agreement. Compensation, benefits, and leave accruals, including vacation, sick leave, and other paid leave, may be subject to grant-specific requirements, to the extent permitted by applicable law and County policy.

The reduction, expiration, or termination of grant funding may result in the modification or elimination of a grant-funded position.

• This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Webb County provides a variety of benefits available to employees.

Please visit the Risk Management website for more details.

https://www.webbcountytx.gov/RiskManagement/EmployeeBenefits/

The following list of benefits is offered only to benefits-eligible employees in Full-Time positions:

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Wellness Program

• Life Insurance

• Ancillary products

• Employee Assistance Program*

• Employee Clinic*

• Vacation and sick leave

• Accrual rates increase based on years of service

• Sixteen (16) County-observed holidays and four (4) personal holidays

• Retirement benefits (TCDRS)

• Available to ALL employees

Available to Permanent Part-Time employees

01

What is your highest level of education?

• Less than High School
• High School Diploma or G.E.D. equivalent
• Some College Hours
• Vocational Certificate
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctoral Degree or higher

02

Do you have at least one ( 1 ) year of related work experience?

• Yes
• No

03

Do you possess a valid and current Texas Drivers License or an out-of-state drivers license?

• Yes, I have a valid and current Texas Drivers License or an out-of-state drivers license.
• No, I do not have a valid or current Texas Drivers License or an out-of-state drivers license.

04

Please confirm your understanding that if selected as a final candidate for this position, you will be required to provide a high school diploma, a GED certificate, college transcript from an accredited institution, and/or other documentation of achievement (whichever is applicable) prior to being hired. (We highly recommend you begin obtaining documentation to avoid delays in the hiring process if applicable)

• Yes, I understand this requirement and would be able to provide required documentation prior to hire.
• No, I would not be able to provide required documentation.

Required Question

Employer Webb County (TX)

Address 1110 Washington Street

Suite 204

Laredo, Texas, 78040