Receptionist/Office Manager

Junior Business Apprentice

Owen Mumford, Part of embecta

Location: Witney

Department: HR

Hours: 37.5 hours per week

Reports to: HR Business Partner

Join Owen Mumfords HR Team

We're looking for an organised, enthusiastic and proactive Junior Business Apprentice to join our team at Witney.

This is a great opportunity for someone looking to start their career in business administration while gaining valuable hands-on experience within a professional working environment. Alongside your role, you'll complete the Business Administrator Level 3 Apprenticeship with Abingdon and Witney College, developing practical skills and knowledge that will provide a strong foundation for your future career.

You'll play an important role in providing a professional and welcoming front-of-house service, while supporting the day-to-day administration of the Witney office. From welcoming visitors and coordinating meeting rooms to managing post, maintaining office supplies and supporting colleagues with administrative tasks, you'll gain experience across a broad range of business activities.

You'll work both independently and as part of a team, with plenty of opportunities to learn, develop your confidence and build your organisational, communication and administration skills.

The apprenticeship includes 15 months of practical training, followed by a 3-month End Point Assessment.

What Youll Be Doing

Reception & Visitor Support

• Provide a friendly, professional and welcoming reception service for visitors, customers, suppliers and contractors.
• Answer and direct incoming telephone calls and respond to emails professionally.
• Support visitor management, including meeting room bookings and use of the Sine Core system.
• Help maintain a tidy, organised and professional reception and meeting room environment.
• Support meetings, audits, customer visits and other external visits.

Office & Business Administration

• Manage incoming and outgoing post, deliveries and courier services.
• Maintain office supplies, stationery, kitchen consumables and meeting room resources.
• Update internal databases, spreadsheets, records and company files accurately.
• Support general administration, including expenses processing and export/customs documentation reconciliation.
• Schedule meetings, book rooms and help prepare notes or agendas where required.
• Assist colleagues with research, reports, projects and other administrative activities.
• Communicate professionally with colleagues, customers and suppliers.
• Learn and use internal systems and processes to support the smooth running of the office.

What Were Looking For

Essential

• GCSEs or equivalent, including Maths and English.
• Good written and verbal communication skills.
• A friendly, professional and confident approach when speaking with others.
• Good organisational and time-management skills.
• Strong attention to detail and accuracy.
• Basic knowledge of Microsoft Office, including Word, Excel and Outlook.
• Good general IT skills and a willingness to learn new systems.
• Ability to work independently as well as part of a team.
• Ability to prioritise tasks and complete work within agreed timescales.
• A professional approach to handling confidential information.
• A positive, flexible and proactive attitude.
• Enthusiasm for learning and developing new skills.

What Were Looking For

• Organised and reliable.
• Friendly and approachable.
• Comfortable communicating with different people.
• Keen to learn and take on new challenges.
• A good team player who is also comfortable working independently.
• Proactive and willing to help.
• Able to adapt when priorities change.
• Interested in developing a career in business administration.
• Experience MS Office

What will we give you?

You will be joining a successful, privately owned industry leader who are constantly innovating and looking to improve lives, empower patients and relieve the pressure on healthcare professionals. We invest heavily in our staff and offer a competitive salary and benefits package along with the opportunity to develop within the business:

• 25 days annual leave (with the opportunity to earn loyalty days with length of service)
• Flexi time - covering 37.5 hours per week with core working hours of 9:30am-12 Noon and 2:00pm-4:00pm (3:30pm on Fridays)
• Remote Working (2 Days per week)
• Company pension scheme with employer contributions
• Holiday purchase scheme (up to 10 days purchased per holiday year)
• Enhanced Family Friendly Policies
• Enhanced Sickness Pay
• BUPA Cash Plan
• Cycle2Work Scheme
• Electric Car Scheme
• Wellbeing initiatives and support

About us:

Owen Mumford is a global leader in medical device design and manufacture. For over 70 years we have been inventing life-enhancing devices that are tested and proven to deliver an industry benchmark in the safety, accuracy and comfort of medication administration. This strong heritage is the springboard for our future as we help to shape the progress of the healthcare industry by bringing pioneering concepts and solutions to life in an accountable and sustainable way. Headquartered in the UK, Owen Mumford is a global medical device company with an established presence across North America, EMEA and APAC.

Owen Mumford is an equal opportunities employer. We aim to ensure that no candidate or employee receives less favourable treatment on the grounds of gender, race, disability, sexual orientation, religion or belief, age, gender identity, marital or civil partnership status, pregnancy or maternity. We are committed to making our recruitment process accessible to everyone. If you require any reasonable adjustments to participate in the application or interview stage, please let us know at Careers@owenmumford.com. Every job offer is subject to satisfactory references and compliance with vetting requirements applicable to the job role.