Qualifications
Strong communication and customer service skills
Excellent organization and multitasking abilities
Comfortable handling financial transactions and patient records
Professional, dependable, and detail-oriented
Experience in a medical office preferred
Familiarity with Nextech, Weave, DocuSign, or similar systems is a plus
Position Responsibilities
Daily Duties
Open and prepare the office each morning
Answer incoming calls, direct calls, and take messages
Check and respond to emails, voicemail, WhatsApp, faxes, and text messages
Greet patients and notify clinical staff of arrivals
Manage patient check-in/check-out through Nextech
Create and maintain patient charts and documentation
Collect deposits and final balances
Follow up on missing deposits and incomplete paperwork
Upload and organize DocuSign documents and patient information
Send reminders for pending forms and upcoming appointments
Maintain front office organization, lobby refreshments, and supplies
Assist with insurance superbills and administrative requests
Receive and organize office deliveries
Weekly & Scheduled Duties
Confirm upcoming appointments via phone, email, and text
Send pre-surgery reminders and collect balances
Prepare charts for upcoming surgical patients
Coordinate medication tracking and organization
Order office and clinical supplies as needed
Maintain front office inventory and provider office supplies
Are you organized, personable, and able to thrive in a fast-paced medical office environment? ArtLipo is looking for a dependable and detail-oriented Receptionist to join our growing team. This role is essential to creating a welcoming patient experience while keeping daily office operations running smoothly.
What We’re Looking For
We are seeking someone who is proactive, polished, and compassionate with patients while maintaining efficiency in a busy surgical practice environment.