Recorder Secretary

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CLASSIFICATION TITLE:

Recorder Secretary

SALARY:

$45,461.00 - $58,800.00

DEPARTMENT:

Friend Of The Court

Opening Date:

11/06/2026

Closing Date:

11/21/2026 12:00 a.m.

FLSA Status: Non-exempt -Overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy

Employment Relationship: Just cause subject to probationary period

CURRENT HOURS AND STARTING TIME: Full-time (37.5 hours per week) position. The starting time for this position is 8:00am - 4:30pm.

GENERAL SUMMARY

Utilizes electronic recording equipment to make records of Friend of the Court hearings, including logging cases and exhibits and prepares verbatim typed transcripts, in compliance with SCAO requirements. Types reports, recommendations, forms, orders and other materials from dictation. Manages multiple calendars on a daily basis and schedules a variety of hearings, appointments, and meetings; including the preparation and distribution of notices. Compiles and maintains files and a variety of statistical reports. Provides administrative support to the Friend of the Court referees, including answering phones and assisting callers with questions regarding cases and Friend of the Court procedures; copying and faxing documents; maintaining files; and routing mail.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Performs daily scheduling and/or adjournment of hearings, appointments, and meetings and preparation/distribution of notices for each instance.

Facilitates adjournments of hearings and appointments by calling attorneys on cases to coordinate new dates and sending adjournment notices.

Utilizes digital recording equipment to electronically record Friend of the Court hearings and other proceedings.

Assists the referee by marking exhibits, maintaining logs of cases, scheduling hearings, and maintaining dockets.

Types reports, recommendations, correspondence, forms, letters, records and other materials.

Answers incoming phone calls and assists clients, attorneys, and staff with questions regarding FOC procedures and cases.

Prepares, types from dictation, and processes full and advisory custody and parenting time recommendations, as well as referee hearing/appointment report and recommendations.

Tracks required statistics of daily hearings, appointments, and custody records, and prepares year-end reports.

Performs related duties as assigned.

QUALIFICATIONS

Required Education and Experience

• High school diploma or GED
• A minimum of one (1) year of customer service experience in a legal/court setting
• Maintain MiCSES access as set forth by the State of Michigan

Preferred Education and Experience

• Three years of customer service experience in a legal/court setting

Required Licenses or Certifications

• Certified Electronic Operator (CEO)) certification required. Must be permanently certified within eighteen (18) months of appointment by the Michigan Supreme Court to operate electronic recording equipment
• Certified Electronic Recorder (CER) certification required. Must be permanently certified within eighteen (18) months of appointment by the Michigan Supreme Court to operate electronic recording equipment
• Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• SCAO requirements regarding electronic recording and transcript preparation
• Applicable software applications
• MiCSES enforcement system
• Legal terminology and court procedures
• Principles and practices of basic bookkeeping
• Modern office procedures, methods and computer equipment

Skill in:

• Typing
• Customer service
• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios

Ability to:

• Maintain complex clerical and legal records and prepare reports from such records
• Make decisions in accordance with laws, ordinances, regulations, and established policies and procedures
• Coordinate and manage multiple schedules/calendars
• Work in an environment which embraces the county's Dignity Campaign
• Effectively speak, write and understand the English language
• Effectively speak, write and understand a language other than English is preferred
• Understand and carry out oral and/or written instructions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Work independently

WORK ENVIRONMENT/CONDITIONS

• The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously

Work Environment

Office or similar indoor environment: F/C

Outdoor environment: N/S

Street environment (near moving traffic): N/S

Construction site: N/S

Confined space: N/S

Exposures

Individuals who are hostile or irate: F/C

Individuals with known violent backgrounds: N/S

Extreme cold (below 32 degrees): N/S

Extreme heat (above 100 degrees): N/S

Communicable diseases: N/S

Moving mechanical parts: N/S

Fumes or airborne particles: N/S

Toxic or caustic chemicals, substances or waste: N/S

Loud noises (85+ decibels) : N/S

Blood Borne Pathogens: N/S

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously

Demand:

Balancing on even or uneven surfaces/ground: N/S

Bending (forward or backward bending at the waist): O

Climbing up or down stairs, ladders, scaffolding and platforms: N/S

Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S

Digging: N/S

Driving on sealed and unsealed roads: N/S

Grasping, gripping, holding, clasping with fingers or hands: F/C

Kneeling to work at low levels: N/S

Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C

Lift/Carry/Move objects from one level/position to another

Up to 10 pounds: O

11-24 pounds: O

25-34 pounds: N/S

35-50 pounds: N/S

51-74 pounds: N/S

75-99 pounds: N/S

Over 100 pounds: N/S

Push/Pull objects away from or towards the body: O

Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): O

Sitting in a seated position during the task performance: F/C

Standing in an upright position without movement: O

Walking considerable distances in the facility on multiple surfaces: O

Running considerable distances in the facility on multiple surfaces: N/S

GENERAL REQUIREMENTS AND DISCLAIMERS

Complies with P.A. 390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.

The Teamster Local 214 bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.