Records and Financial Coordinator

Position Details

Position Details

Job Title Records and Financial Coordinator Position Number 8150196 Work Modality Fully In-Person Is this request for the creation of a new Position (or the modification of an existing Position) to temporarily support the WorkDay ERP? No Job Category University Staff Job Type Full-Time FLSA Status Non-Exempt Campus Maywood-Health Sciences Campus Department Name GRADUATE SCHOOL Location Code GRADUATE SCHOOL (06440A) Is this split and/or fully grant funded? No Duties and Responsibilities

The SSOM graduate programs Records and Finance Coordinator is the primary administrator supporting all HSC graduate student financial transactions, program enrollment, course registration, and academic policy implementation. This position enhances and supports Graduate School office productivity and efficiency by providing administrative support to students, faculty and staff. Under the supervision of the Associate Dean for Graduate Education, this position performs a wide variety of administrative and clerical tasks to support the graduate program and students.

Duties/Responsibilities include:

• HSC Graduate School Finance Administration
• Annual budget projections (in conjunction with the Associate Dean)
• PhD student stipend administration
• PhD student insurance administration
• MS student tuition recovery administration
• Liaison with the LUC Office of the Bursar for student finances

2. HSC Graduate School Registration and Records

• Onboarding and course registration of incoming students
• Maintain updated records of enrolled students
• Entering student information into Graduate Student Progress System (GSPS), Graduate Student Master, LOCUS, All Student list…
• Process Leave of Absences and return from Leave of Absences
• Monitor academic progress of students in alignment with Graduate School academic policies.
• Administration and support for student registration by acting as the primary liaison with LUC Registration and Records

3. Administer NIH/NSF Annual Survey for enrolled graduate students

4. Annual Commencement Ceremony support

5. General Student Administration

• Graduate School office point person to resolve student financial and registration issues. Must be responsive to student and faculty requests, with proactive problem resolution.

6. HSC Graduate School Event Support (in conjunction with entire Graduate School staff)

7. Other duties as assigned.

Minimum Education and/or Work Experience

Five years of related work experience in a graduate education setting. Bachelor degree is preferred, but not required.

Qualifications

• Ability to follow oral and written instructions and established procedures
• Ability to perform basic filing, office procedures and word processing
• Ability to maintain accuracy and consistency
• Ability to communicate verbally
• Ability to finish tasks in a timely manner
• Ability to maintain confidentiality
• Ability to compose letters and memorandums
• Ability to deal calmly and courteously with people
• Ability to deal with stressful situations
• Ability to function independently and manage own time and work tasks
• Ability to work as an effective team member
• Ability to maintain office files and follow standard office procedures

Certificates/Credentials/Licenses

n/a

Computer Skills

Familiarity with Microsoft Word, Microsoft Excel, and university student management software (e.g. Docfinity, SLATE, LOCUS)

Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 10/14/2026 Close Date Position Maximum Salary or Hourly Rate $25.72 Position Minimum Salary or Hourly Rate $20.91 Special Instructions to Applicants

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at www.luc.edu/mission/. For information about the university's focus on transformative education, they should consult our website at www.luc.edu/transformativeed.

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.

Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.

Quick Link for Posting https://www.careers.luc.edu/postings/35972

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have at least five (5) years of related work experience in a graduate education setting?

• Yes

• No

• • Do you hold a bachelor's degree from an accredited institution?

• Yes

• No

• • Why do you want to work for Loyola University Chicago?

(Open Ended Question)

• • How did you hear about this employment opportunity?

• Public Job Posting

• Internal Job Posting

• Agency Referral

• Advertisement/Publication

• Personal Referral

• Website

• Other

• • How do your personal values align with Loyola University Chicago's mission and values?

(Open Ended Question)

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Curriculum Vitae