Records Coordinator, San Francisco Firm

Our client is a highly respected law firm seeking a Temporary Records Coordinator to support a critical office-wide inventory project in its San Francisco office. This opportunity offers the chance to work closely with the Records and Information Governance team while playing a key role in maintaining the integrity, organization, and accessibility of the firm's physical records.

Schedule & Location

• Temporary assignment - 6-12 months
• Full-time hours
• Onsite in San Francisco, CA
• Reports directly to the Records and Information Governance Manager

Why This Opportunity Stands Out

This is an excellent opportunity for a records professional with law firm or professional services experience to contribute to an important records management initiative. The position offers hands-on involvement with records inventory, file organization, records systems management, and collaboration with legal and administrative professionals throughout the office.

Top Qualifications

• Minimum 1 year of records management experience in a law firm or professional services environment
• Experience working with records management databases such as IRM, FileTrail, or similar systems
• Strong organizational and project-tracking skills
• Proficiency with Microsoft Word and Excel
• Excellent written and verbal communication skills
• Ability to handle multiple priorities and adapt to changing project needs

Key Responsibilities

• Oversee physical records within the assigned office and maintain file room organization according to established standards
• Complete inventory and tracking activities as part of the San Francisco office inventory project
• Gather, track, and report project progress metrics
• Create, maintain, organize, locate, and update physical records within the records management system
• Ensure records are accurately cataloged and readily accessible
• Maintain positive and productive working relationships with attorneys, staff, and colleagues
• Identify and escalate issues appropriately to management
• Support records-related projects and initiatives as assigned

Qualifications

• High school diploma or equivalent required
• Minimum 1 year of records experience in a legal or professional services setting
• Experience using IRM, FileTrail, or similar records management software preferred
• Strong attention to detail and commitment to accuracy
• Ability to organize and prioritize multiple tasks while meeting deadlines
• Professional communication and interpersonal skills
• Proficiency in Microsoft Office Suite, particularly Word and Excel

Physical Requirements

• Ability to stand and/or sit for extended periods
• Ability to lift, carry, handle, and move boxes weighing up to 50 pounds

Ideal Candidate

The ideal candidate is a detail-oriented records professional who thrives in a structured environment and takes pride in maintaining organized, accurate records. They are dependable, proactive, comfortable managing physical files, and capable of balancing multiple priorities while supporting a large-scale inventory project.