Records Management Assistant

Careerscape is recruiting on behalf of our client for a Records Management Assistant to join their administrative team. This is a great opportunity for a detail-oriented professional to support organized, accurate, and accessible records while building a career in administrative operations.

Day to day, you will organize, update, and retrieve records across digital systems and physical filing systems. The role suits someone who enjoys structured work, takes pride in accuracy, handles confidential information carefully, and communicates proactively when documents are missing or records need clarification.

Responsibilities

• Organize and maintain digital records and physical files using established filing systems
• Enter and update records information in databases and tracking spreadsheets
• Scan, label, index, and upload documents to electronic records systems
• Review records for accuracy, completeness, and proper classification
• Retrieve documents and respond to records requests from authorized staff members
• Track file movement and maintain accurate document inventories
• Identify duplicate, incomplete, or incorrectly filed records and resolve discrepancies
• Follow established confidentiality, access control, and records retention procedures
• Assist with records reviews, audits, and approved archiving or disposal activities
• Communicate with team members to keep records organized and available when needed

Requirements

• High school diploma or equivalent required
• Previous experience in records management, filing, data entry, or administrative support preferred
• Strong attention to detail and commitment to accurate recordkeeping
• Proficiency with Microsoft Office, especially Word and Excel
• Comfort using scanners, office equipment, and digital filing systems
• Strong organizational and time management skills
• Ability to follow document handling and confidentiality procedures
• Ability to work independently and manage routine tasks consistently
• Excellent written and verbal communication skills

Benefits

• Medical, dental, and vision insurance
• 401k retirement plan with company match
• Paid time off and paid holidays
• Paid training and onboarding
• Professional development and continuing education support
• Opportunities for career growth and advancement
• Employee assistance program
• Employer-paid life insurance
• Short-term and long-term disability coverage
• Wellness programs and resources
• Supportive and collaborative team environment
• Annual performance reviews with pay increase potential