Recruiting Assistant

Position Summary

We are seeking a motivated and detail-oriented Recruiting Assistant to support our staffing agency's recruiting and business development efforts. This role combines talent acquisition, client relationship support, lead generation, and administrative responsibilities. The ideal candidate is highly organized, possesses excellent communication skills, and thrives in a fast-paced environment.

Key Responsibilities

Recruiting Support

• Source candidates through job boards, social media, networking platforms, and internal databases.
• Review resumes and conduct initial candidate screenings.
• Schedule interviews and coordinate communication between candidates and recruiters.
• Maintain accurate candidate records within the Applicant Tracking System (ATS).
• Assist with onboarding activities, including document collection and employment verification.
• Build and maintain talent pipelines for current and future staffing needs.
• Follow up with candidates regarding interview feedback, availability, and placement opportunities.

Sales & Business Development Support

• Research prospective clients and identify new business opportunities.
• Generate and qualify leads through outbound calls, emails, and social media outreach.
• Schedule meetings and appointments for sales representatives and recruiters.
• Maintain and update customer relationship management (CRM) systems.
• Assist with preparing proposals, presentations, and sales materials.
• Support client communication and ensure timely follow-up on inquiries.
• Track sales activities and provide regular reports on pipeline progress.

Administrative Duties

• Manage calendars, schedules, and meeting coordination.
• Maintain accurate records of recruiting and sales activities.
• Prepare reports and metrics related to recruiting performance and business development efforts.
• Assist with marketing campaigns, social media posting, and employer branding initiatives.
• Provide general administrative support to recruiting and sales teams.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 1+ years of experience in recruiting, staffing, sales support, customer service, or administrative roles preferred.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Proficiency with Microsoft Office Suite and CRM/ATS systems.
• Ability to multitask and manage competing priorities.
• Professional, positive, and customer-focused attitude.

Preferred Skills

• Experience in the staffing or recruiting industry.
• Familiarity with LinkedIn Recruiter, Indeed, or other sourcing platforms.
• Cold calling and lead generation experience.
• Knowledge of sales processes and recruitment best practices.
• Strong attention to detail and follow-through.

Compensation & Benefits

• Part Time Hours
• $15/hr
• Professional development and career growth opportunities.
• Collaborative and supportive team environment.

Success Measures

• Number of qualified candidates sourced and screened.
• Interview scheduling and placement support efficiency.
• Lead generation and appointment-setting performance.
• CRM and ATS data accuracy.
• Client and candidate satisfaction.