Recruiting Coordinator

3-6+ month contract in Downtown Boston, MA
*Must be able to be on-site at least 3 days/week
*Local applicants only
$22-$34/hour W2 + depending on experience

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Recruiting Coordinator to support and enhance the talent acquisition operations at one of our clients. This role is essential to delivering an efficient, seamless, and positive experience for candidates, hiring managers, and internal stakeholders throughout the recruitment lifecycle.

The Recruiting Coordinator will manage a high volume of recruiting activities in a fast-paced, deadline-driven environment, balancing competing priorities while maintaining accuracy, confidentiality, and exceptional service. This position will primarily support full-time hiring.

The ideal candidate is a resourceful problem-solver who thrives in a dynamic environment, anticipates team needs, and can move quickly between administrative responsibilities, candidate engagement, and special projects without losing attention to detail.

Key Responsibilities

Recruitment Operations & Coordination

• Coordinate end-to-end recruiting logistics.
• Manage complex interview scheduling across multiple calendars, time zones, and stakeholder groups, ensuring a smooth and timely interview process.
• Support candidate application reviews, sourcing activities, initial phone screens, and interview preparation as needed.
• Maintain accurate candidate records, monitor pipeline activity, and ensure timely progression through each stage of the hiring process.
• Partner with recruiters and hiring managers to identify scheduling needs, resolve logistical challenges, and keep recruitment activities on track.
• Review and coordinate offer documentation to support a consistent and timely offer process.

Candidate Experience & Onboarding

• Serve as a key contact for candidates throughout the recruitment and pre-employment process, providing timely communication, guidance, and follow-up.
• Coordinate pre-employment onboarding activities, ensuring required documentation and clearances are completed accurately and within established timelines.
• Administer and monitor background screening processes, including reviewing status updates, following up on discrepancies, and partnering with external vendors to resolve outstanding items.
• Maintain accurate background screening reports and communicate potential delays or issues to the appropriate stakeholders.
• Manage recruiting inboxes and respond to candidate and hiring manager inquiries with professionalism, discretion, and a strong customer-service mindset.
• Handle sensitive candidate information and employment-related documentation with the highest level of confidentiality.

Early Career & Campus Recruiting

• Support the coordination and execution of campus recruiting initiatives, including career fairs, university outreach, networking events, and other talent engagement activities.
• Partner with internal stakeholders and campus contacts to coordinate event logistics, candidate communications, and recruitment materials.
• Assist with the administration of internship, co-op, and rotational development programs, including scheduling, participant communications, and program-related activities.
• Travel as needed to support college recruiting events and early career hiring initiatives.

Reporting, Systems & Process Improvement

• Maintain recruiting data and records within applicant tracking systems and other talent acquisition platforms, ensuring data integrity and accurate reporting.
• Prepare recurring and ad hoc reports related to recruiting activity, candidate pipeline status, interview volume, and pre-employment screening.
• Use data to identify outstanding items, monitor workflow progress, and support informed decision-making across the talent acquisition team.
• Identify opportunities to streamline recruiting workflows, improve coordination practices, and enhance the candidate and stakeholder experience.
• Assist with system updates, process documentation, and implementation of new tools or procedures.
• Contribute to special projects and other operational initiatives that support the evolving needs of the talent acquisition function.

Qualifications & Experience

• 3-4+ years of experience in TA, recruiting, and/or HR.
• Previous corporate experience preferred, particularly in a role requiring coordination across multiple stakeholders.
• Demonstrated experience managing complex calendars, coordinating interviews, or supporting high-volume administrative processes.
• Familiarity with applicant tracking systems (ATS), recruiting platforms, or candidate management tools preferred.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, and PowerPoint, with advanced Excel skills, including data management, reporting, and analysis.
• Ability to quickly learn new systems, technologies, and business processes.

Core Competencies

• High-Volume Workload Management: Proven ability to manage a substantial volume of requests, transactions, scheduling activities, and deadlines simultaneously while maintaining a high degree of accuracy and responsiveness.
• Organization & Prioritization: Exceptional time management skills and the ability to assess competing priorities, anticipate deadlines, and adjust quickly as business needs change.
• Attention to Detail: Consistently accurate in managing candidate information, scheduling logistics, documentation, reports, and process requirements.
• Sense of Urgency: Demonstrates initiative and responsiveness in a fast-paced environment, proactively addressing bottlenecks and ensuring time-sensitive activities are completed promptly.
• Communication & Customer Service: Communicates clearly and professionally with candidates, recruiters, hiring managers, vendors, and campus partners.
• Confidentiality & Professional Judgment: Exercises discretion when handling sensitive information and demonstrates sound judgment in day-to-day decisions.
• Problem-Solving & Adaptability: Identifies issues, develops practical solutions, and remains flexible when priorities, schedules, or processes change.
• Collaboration & Accountability: Works effectively across teams, follows through on commitments, and takes ownership of assigned responsibilities.
• Continuous Improvement: Looks for opportunities to improve efficiency, strengthen processes, and deliver a consistent, high-quality recruiting experience.

What Success Looks Like

• Recruiting activities are coordinated efficiently, with minimal scheduling conflicts and timely communication to all stakeholders.
• High volumes of candidate activity and administrative requests are managed accurately and within established deadlines.
• Candidate records, recruiting pipelines, and background screening statuses remain current and reliable.
• Candidates and hiring managers receive responsive, professional, and consistent support throughout the recruitment process.
• Campus recruiting and early career program activities are executed smoothly and effectively.
• Reporting is accurate, processes are well organized, and opportunities for operational improvement are identified and implemented.

The Recruiting Coordinator will play a critical role in strengthening the efficiency, consistency, and overall effectiveness of our talent acquisition function while helping deliver an exceptional experience for candidates and internal partners.