Recruiting Coordinator I

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The Talent Acquisition Coordinator provides administrative, organizational, and recruiting support to the Talent Acquisition team in a fast-paced, high-volume environment. This entry-level role helps keep recruiting activities organized and on schedule while supporting recruiters, hiring managers, candidates and leadership. Responsibilities include interview coordination, candidate communication, recruiting and backup coverage as assigned, reporting, recruiting marketing initiatives, system testing, and special projects. The ideal candidate is highly organized, adaptable, detail-oriented, and able to prioritize competing requests while maintaining a positive service experience.

Recruiting Operations & Coordination

• Coordinate recruiter screens, interviews, calendars, candidate communications, and related logistics; promptly manage schedule changes.
• Maintain organized requisition and candidate records, follow-up trackers, documentation, and routine updates in the applicant tracking system (ATS).
• Monitor outstanding tasks, deadlines, and requests; communicate status and escalate competing priorities or issues appropriately.
• Assist recruiters and hiring managers with recruiting events, intake scheduling, interview feedback reminders, and other administrative needs.

Recruiting & Backup Coverage

• Provide flexible recruiting and backup coverage across assigned areas of responsibility based on business priorities, workload, and training.
• Assist with candidate sourcing, applicant review, initial outreach, and preliminary screening as assigned; refer candidates and recruiting decisions to the responsible recruiter or manager.
• Support candidate pipeline follow-up and recruiting activities during periods of increased requisition volume; assume additional responsibilities as skills develop.

Reporting, Projects & Testing

• Compile routine Talent Acquisition reports, update workload and requisition trackers, support aging reports, and perform basic ATS data-quality checks.
• Assist with recruiting marketing projects, including job-posting campaigns, recruiting-event materials, outreach communications, and employer-branding initiatives.
• Participate in recruiting technology and process testing, including test-case execution, documenting results, identifying issues, and supporting follow-up as directed.
• Coordinate logistics, communications, tracking, and deliverables for assigned special projects and Talent Acquisition programs, including Genesys Works and other early-talent initiatives.

Team Service & Continuous Improvement

• Build positive working relationships with recruiters, hiring managers, candidates, and internal partners through clear, timely, professional communication.
• Identify opportunities to improve administrative workflows, templates, tracking tools, and team coordination.
• Adapt to shifting priorities, manage multiple requests simultaneously, and maintain accuracy and follow-through in a high-volume environment.

MINIMUM REQUIREMENTS

Education

High school diploma or equivalent.

Experience

Previous recruiting, sourcing, or Talent Acquisition experience preferred, but not required. Relevant experience in administrative support, scheduling, customer service, human resources, or coordination is beneficial. Entry-level candidates with demonstrated organizational and communication skills are encouraged to apply.

Knowledge, Skills and Abilities

• Exceptional organization, attention to detail, and ability to keep multiple moving priorities on track; strong follow-through is essential.
• Ability to prioritize urgent and routine requests, remain composed amid interruptions, and meet deadlines in a fast-paced environment.
• Strong verbal and written communication skills and a professional, service-oriented approach to building relationships.
• Comfort learning new systems and processes; proficiency with Microsoft Outlook, Word, Excel, and PowerPoint; ATS experience preferred but not required.
• Ability to maintain confidentiality, identify issues, ask clarifying questions, and exercise sound judgment about when to escalate.
• Initiative, flexibility, problem-solving skills, and willingness to support recruiting marketing, projects, reporting, and testing as needed.

CAREER DEVELOPMENT

This entry-level position offers opportunities to develop toward a Recruiter role or a Senior Recruiting Coordinator / Talent Acquisition Operations career path, based on performance, interests, business needs, and applicable job qualifications.

WORK CONDITIONS

Work environment: Primarily office-based, with occasional local travel or recruiting-event support as needed; comply with company dress and workplace policies.

Physical demands: Regular computer, telephone, and office-equipment use; extended periods of sitting and standard office movement.

Work hours: Standard business hours, with occasional additional hours as business needs require.

NOTE: This description is not intended to be an all-inclusive list of essential functions or duties. As used herein, SCI or Company refers to affiliates of Service Corporation International.

Postal Code: 77019

Category (Portal Searching): Human Resources

Job Location: US-TX - Houston