• Process approved Request to Post and Request to Hire forms; verify required information and approvals before recruitment begins.
• Create, publish, refresh, and close job postings on the career site, job boards, social media, and other appropriate recruitment sources.
• Source candidates through job boards, professional networks, community partners, schools, workforce agencies, social media, and targeted outreach.
• Review applications and resumes against established qualifications; conduct initial phone screens using approved screening questions and document results in the ATS.
• Coordinate phone, virtual, and in-person interviews; provide confirmations and instructions and follow up with hiring managers for timely feedback.
• Conduct or coordinate reference checks and manage required pre-employment screenings. Determine the specific background check requirements for each program, position, and service location, recognizing that screening requirements vary by program, funding source, licensing standards, and applicable state regulations. Obtain and verify required authorizations; initiate and track criminal history, abuse and neglect registry, exclusion list, credential, license, driving-record, drug, and other applicable checks; review completion and documentation against program-specific checklists; promptly escalate missing, incomplete, or potentially disqualifying results to HR leadership; and ensure required clearances are confirmed before the individual begins duties, in accordance with organizational policy and applicable requirements.
• Prepare approved offer documentation, coordinate required approvals, track offer outcomes, and transition accepted candidates to onboarding.
• Maintain accurate candidate stages, notes, records, and recruitment documentation in the ATS/HRIS; protect confidentiality and follow record-retention requirements.
• Coordinate job fairs, career fairs, hiring events, community outreach, recruitment materials, staffing, candidate leads, and follow-up activities.
• Support recruitment marketing, social media campaigns, employee referral efforts, employer branding, and relationships with colleges, workforce agencies, vocational programs, and community organizations.
• Serve as a responsive point of contact for candidates and provide timely, professional communication regarding status and next steps.
• Maintain vacancy trackers and recruiting reports, including applicants, screens, interviews, offers, hires, time-to-fill, source of hire, conversion rates, and hard-to-fill positions.
• Provide hiring managers with pipeline updates, follow up on outstanding feedback and decisions, reinforce established recruiting processes, and escalate recruitment challenges as appropriate.
• Follow applicable employment laws, organizational policies, selection procedures, confidentiality standards, and recruitment documentation requirements.
• Identify opportunities to improve recruiting workflows, forms, systems, communication, sourcing strategies, candidate experience, and overall process efficiency.
• Participate in recruitment strategy meetings and HR projects and assist with orientation, onboarding, internship, apprenticeship, seasonal, and high-volume hiring activities as needed.
• Perform other duties as assigned.