Recruiting Coordinator

Role overview
The Recruiting Coordinator sits within the Candidate Experience team and owns the logistics of the hiring process from application through onboarding. The coordinator partners with recruiters and hiring managers across US and international time zones to schedule interviews, keep the applicant tracking system accurate, communicate with candidates and make sure every candidate has a smooth, professional experience regardless of outcome. The role is fast moving, detail heavy and measured on speed, accuracy and candidate satisfaction.

Responsibilities
Schedule phone, video and onsite interview loops for roles across engineering, product, data, operations and corporate functions, including panels spanning Pacific, Korea and Taiwan time zones
Send interview confirmations, agendas, prep materials and logistics to candidates and interviewers; reschedule quickly when conflicts arise
Maintain candidate records in the applicant tracking system (Greenhouse) with accurate stage, status, feedback and disposition data
Act as the primary point of contact for candidates during the interview process and respond to questions within agreed service levels
Track interviewer feedback and chase outstanding scorecards so debriefs can run on time
Coordinate travel, expense reimbursement and onsite hosting for visiting candidates
Support offer administration: prepare offer letters from approved templates, collect signatures, initiate background checks and hand off to onboarding
Produce weekly pipeline, time-to-schedule and candidate experience reports for recruiting leadership
Identify bottlenecks in scheduling and process flow and propose fixes; participate in process improvement projects
Support recruiting events, university programs and executive candidate visits as needed.

Basic qualifications
1 to 3 years of experience as a recruiting coordinator, HR coordinator, executive assistant or similar scheduling-heavy administrative role
Hands-on experience with an applicant tracking system; Greenhouse strongly preferred
Proficiency with Google Workspace or Microsoft 365 calendar and productivity tools
Demonstrated ability to manage high volumes of scheduling with accuracy and minimal errors
Clear written and verbal communication in English
Bachelor s degree or equivalent practical experience
Authorized to work in the United States without sponsorship
Experience in a high-growth technology or e-commerce company
Experience coordinating interviews across multiple international time zones

EEO:
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.