Recruiting Coordinator
New York, NY
6+ Months
Pay Rate: Up to $25.00/Hour
We’re looking for a highly organized, proactive, and AI-curious Recruiting Coordinator to help deliver an exceptional candidate and hiring team experience. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and is excited about how emerging technologies — including AI — can improve recruiting operations, coordination, and communication.
As a Recruiting Coordinator, you’ll play a critical role in supporting the end-to-end recruiting process by coordinating interviews, managing scheduling logistics, maintaining recruiting systems, and ensuring a seamless experience for candidates and stakeholders. You’ll also have the opportunity to explore and adopt new tools and AI-enabled solutions that help streamline processes and enhance efficiency across Talent Acquisition.
What You’ll Do
- Coordinate and schedule interviews across multiple teams, calendars, and time zones
- Serve as a primary point of contact for candidates throughout the interview process
- Ensure an exceptional candidate experience through timely communication and attention to detail
- Support recruiters and hiring managers with interview logistics, scheduling changes, and process coordination, including offer letters
- Maintain accurate candidate and interview data within applicant tracking systems and recruiting platforms
- Assist with recruiting operations, reporting, documentation, and process improvements
- Partner with Talent Acquisition and cross-functional teams to support hiring initiatives and recruiting events
- Help identify opportunities to improve efficiency through automation, AI tools, and process optimization
- Stay curious about emerging recruiting technologies and contribute ideas that enhance team effectiveness and candidate experience
What We’re Looking For
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Excellent communication and interpersonal skills
- Detail-oriented with strong follow-through and problem-solving abilities
- Ability to work collaboratively in a fast-paced, team-oriented environment
- Comfort learning new systems, technologies, and digital tools
- Interest in AI, automation, and innovative ways of working within Talent Acquisition
- Experience supporting recruiting, HR, scheduling, coordination, customer service, or administrative functions preferred
- Familiarity with applicant tracking systems, calendar management, and virtual meeting platforms is a plus
What “AI-Curious” Means to Us
You don’t need to be an AI expert or technical specialist. We’re looking for someone who is open to learning, experimenting with new tools, and thinking creatively about how technology can simplify work, improve experiences, and create efficiencies. Curiosity, adaptability, and a growth mindset are most important.
No Spotlight Call. Notes for Suppliers Below:
- What recruiting systems and tools will this person be expected to support (ATS, scheduling platforms, CRM tools, etc.)?
- Ats and scheduling is done in EightFold and offer letters are done in SuccessFactors
- Approximately how many recruiters, hiring managers, and interview schedules will this person support at any given time?
- Up to 4 recruiters, roughly 60 interviews a week
- Are you primarily seeking candidates with Recruiting Coordinator experience, or would you also consider candidates with strong scheduling and stakeholder coordination experience from HR, operations, customer service, or administrative backgrounds?
- Open to any entry level person who is interested in a career in HR – ideally would have some work experience in HR (internships are fine/adequate work history)
- What level of exposure to AI tools are you looking for? For example, is familiarity with tools such as Microsoft Copilot or ChatGPT sufficient, or would you prefer someone who has leveraged AI to improve workflows or operational processes?
- Either is fine – would love someone who is willing to experiment to make things more efficient or at the very least ai curious
- Are there any known dealbreakers or preferences we should share with suppliers (e.g., specific experience requirements, industries, backgrounds, or candidate profiles you would or would not like to consider)?
- Open to all industries but someone who has handled or demonstrates aptitude for handling volume requests. Someone with a strong customer mindset and can think through problems.